PERSONAL ASSISTANT to Chairman, MD and Exec Team - Waterfront, Cape Town (Hybrid)

SUMMARY:
Our Client, a Global Invest concern is in search of a highly professional and experience Personal As

POSITION INFO:

PERSONAL ASSISTANT to Chairman, MD and Exec Team – Waterfront, Cape Town (Hybrid)

CONTRACT: 15 JULY 2024 – 30 DECEMBER 2024

R30 000 – R35 000 Per Month depending on relevant experience gained!

Our Client, a Global Invest concern is in search of a highly professional and experience Personal Assistant to provide secretarial, client liaison and travel arrangement support to their Chairman, MD and Exec Team.

One would describe you as being a highly organised, adaptable, resilient and solutions orientated teamplayer who is able to get along with all members of the ogranisation.

You are a dedicated multi-tasker and strong communicator who places particular emphasis on accuracy and attention to detail.  Further to this you are action-orientated, numerically inclined with the ability to follow through with tasks until successful completion.

Key Responsibilities:

Diary Management:

• Responding on behalf of the Executive as and when required

• Setting up internal & external meeting appointments

• Secure adequate meeting space

• Managing the diaries to prevent double bookings and promote productivity

Secretarial:

• Produce agenda and minutes for Board and team meetings

• Compile, proof-read and send correspondence on Director’s behalf

• Prepare, manage and format communication and correspondence

• Proof-read documents to ensure accuracy of content and presentation

• Answer or re-direct phone calls, emails and enquiries as point person

• Discretion and confidentiality

• Managing databases and filing systems (Including updated corporate governance documents and procedures, assisted by Company Secretarial services).

• Minute taking (as and when required)

• Organising events and conferences

• Reminding the executive of important tasks and deadlines

Travel Arrangements

• Book Local and International travel to manager and respective teams

• Book accommodation: car hire and transfers

• Ensuring that travel time is maximised and is productive as can be

• Visa applications

• Book extended client travel logistics (i.e. Trustee and Board members)

• Update Office calendar with dates of departure and arrival

• Email Itinerary

Expense Management

• Completing Personal Expense Claims

• Processing & payments of supplier invoices for the assigned teams

• Reconciling the corporate credit cards monthly

Assist with ad hoc duties that may be requested from time to time

Acting as a first point of contact: dealing with correspondence and phone calls

Qualification, Skills and Expertise required:

• Minimum Grade 12 and ideally with a Secretarial or related qualification
• Minimum 5 years PA experience on an executive support role or C-suite exec level
• Experience gained within the financial services / management consulting / legal / corporate environment is highly advantageous!
• Excellent MS Office skills – highly proficient in MS Outlook (including MS Teams), Word, Excel and PowerPoint 
• Proven commitment to the highest level of customer / client service and confidentiality
• Flexible and able to deal with change 
• Able to prioritise and manage multiple projects 
• Driver’s license and own transport

To apply for this role, please forward an updated and detailed copy of your CV to Lameez:

NB! This job is now closed. You can apply for other jobs by uploading your CV.