PMO Assistant

SUMMARY:
Managed Talent Solutions, a division within Datacentrix is looking for a PMO Assistant for one of their clients who are based in Gauteng.  The PMO Assistant will be responsible for taking the lead in the day-to-day office administration facilitating its smooth and efficient operation. In addition, supporting project management related activities, for example keeping track of project statuses and providing project support where applicable.
This is a 12-month fixed term contract with possibility of renewal.

POSITION INFO:
Key tasks
 

• Managing the Head of Accounting and Controlling diary to ensure that meetings and appointments are planned and prioritised ensuring optimum use of the time
• Communicating effectively with both internal and external stakeholders, ensuring that a professional image is portrayed
• Planning and organising travel including preparation of detailed itineraries in advance of travel.
• Planning and organising workshops onsite and offsite, including preparation of detailed agendas.
• Preparation of presentations in MS Power Point.
• Liaising with internal and external service providers.
• Organize and support in running meetings.
• Undertaking a range of administrative tasks including raising purchase orders.
• Tracking status of project deliverables and milestones.
• Defining and updating the project management processes, standards and governance,
• Ensuring project plans and project documentation are complete and up to date, provide regular project status updates, help acquire the necessary resources and skills, and contribute to the delivery of business systems to meet identified business requirements
• Organise workshops to identify areas of improvement for projects, documenting recommendations

• Strong administrative experience within a professional environment
• Working knowledge of all Microsoft packages including word and excel
• Excellent Power Point skills
• Highly organised individual with ability to multitask and manage high volume of work
• Confident individual with excellent spoken and written English
• The ability to work well under pressure
• Self-motivated with good attention to detail
• Team player and able to support other colleagues if required