PROJECT CO-ORDINATOR - N-Subs (Cape Town) OR Jhb (Gauteng)

SUMMARY:
PROJECT CO-ORDINATOR - N-Subs (Cape Town) OR Jhb (Gauteng) 12 Month Fixed Term Contract (Willingn

POSITION INFO:

PROJECT CO-ORDINATOR – N-Subs (Cape Town) OR Jhb (Gauteng)

12 Month Fixed Term Contract (Willingness to travel)

R20 000 – R30 000 Per Month Negotiable on Qualification and Experience

Our client, highly reputable and established Waste Management concern is search of a Project Co-ordinator to join their dynamic Enterprise team.

You will play a crucial role in ensuring the smooth and efficient co-ordination of multiple projects, ensuring that all aspects of the administrative and logistical aspects of the projects are handled efficiently, contributing to the successful completion of the projects.

One would describe you as a highly organised, detail orientated, hard-working, approachable and engaging professional who can oversee multiple moving administration parts within a project based, fast paced, challenging, deadline driven yet rewarding environment whilst applying great levels of maturity, positivity, drive, humility and patience.

Please Note: Only HDI candidates may apply due to the position being in line with the companies BEE requirements.

Key Duties & Responsibilities:

Business Administration:

• Responding to telephonic requests and inquiries.
• Drafting and e-mailing correspondence on multiple platforms.
• Review and filter applications and submit them to the relevant department.
• Flag or escalate any issues raised.
• Provide administration support to the Projects Team.
• Manage the travel requirements for the Projects Team.
• Set up and liaise on accounts with key service providers to supply the business.
• Coordinate filing systems including One Drive.
• Obtain quotations and invoices and effectively communicate between Service Providers and the Projects Team with regards to quotations and invoices.
• Accurately review and submit financial documentation with finance department.
• Database capturing and management i.e., servers, Stakeholders, suppliers,
• Maintaining financial, stakeholder, and supplier records.
• Taking of detailed minutes and accurately capturing action points, producing high-quality end products, circulating to attendees, and following up on actions.
• Scan/file invoices and expense claims electronically.
• Coordination of Consumables/PPE/Signage and stock management.
• Ensure effective communication with suppliers.
• Managing and updating company databases, stock level management, record keeping, replenishment orders, consumables, and PPE issuing.
• Coordinate procurement of Projects deliverables.
• Protect the organisation’s value by keeping information confidential.
• Collecting the necessary reporting data from project partners.
• Noting data coming in from partners, identifying any issues, and supporting partners in finding a solution.
• Ensure that the necessary equipment for the Training Facilitator is set up ahead of training sessions (for example, tablets, systems, etc.

General

• Maintain excellent communication and relationships with vendors, employees, and management.
• Work with suppliers and internal team to improve systems.
• Other various ad-hoc tasks as needed

Qualifications Needed:

• Minimum of Matric
• Tertiary or equivalent qualification required be it in Business Administration, Project Management, Marketing Management or relatable
• Strong command of English with an understanding of an African language or languages
• 5-8 Years overall proven and relevant project administration and / or business administration experience gained ideally within the sustainability and waste management/recycling or plastic manufacturing and / or environmental and / or Logistics and / or IT and / or related Corporate or NGO industry
• Proven proficiency on MS Excel and working knowledge of pivot tables and SUM functions as well as database manipulation (this will be tested)
• Further proficiency in MS Word and MS Powerpoint
• Knowledge of data management
• Must have drivers’ licence and vehicle
• Willingness to travel to rural areas

To apply, please email a detailed copy of your CV to Lameez Dollie: