Payroll & HR Clerk

SUMMARY:
Our client is looking for a Payroll & HR Clerk to join their dynamic team in the pharmaceutical industry in Kempton Park, Chloorkop.

POSITION INFO:
Roles and Responsibilities
Reports To: Operations Manager & Deputy Operations Manager
Job Overview: A Payroll & HR Clerk is responsible for ensuring that all employees within our organization are paid in an accurate and timely fashion.
 
This is a position is aimed at streamlining processes to assist Management.
The list below is your duties and responsibilities but is not limited to the list below; adhoc duties could be requested from time to time by Management. These duties are also not only applicable to one company, but the group of companies. Must always maintain confidentiality.
 
Duties:
Payroll
Administration of Payroll for Salaries & Wages (6 Service Companies).
Assist with all Payroll related queries.
Administrator of the HR Mobile Phone for all absenteeism and update on Microsoft Teams for relevant Line Manager / Supervisor / Management.
Administration of Provident Fund, Funeral Scheme, Disability Fund, Life Insurance, Beneficiary Forms.
Liaise with the Provident Fund administrator on any concerns / requests.
Administration of Long Service Award.
Daily capturing of short time / Unpaid days once approved on the payroll system.
Ensure ERS Bio system and Psiber system accurately match for all payment, deduction and leave types.
 
Psiber System:
Accurately load wages and salaries to Netcash.
Daily accurate capturing of Annual Leave, Sick Leave, IOD leave, and Family Responsibility leave on Psiber.
Exporting of UIF Contribution Report (Salaries and Wages) and submit to the labour department monthly.
Prepare payroll related reports for approval and verification, fortnightly and monthly and adhoc requests from management.
Completion of all UIF documents for all terminated and maternity staff.
Monthly accurate capturing of commissions.
Capturing of all new employee on-boarding.
Updating of the system on daily basis for any changes for example personal information etc.
Setup ESS for all new and assist all current staff with queries.
 
ERS Biometric Clocking System:
Daily exception report updates – get approval from Operations / Deputy Manager for all overtime / unpaid leave / short time / deductions etc.
Daily accurate capturing of Annual Leave, Sick Leave, IOD leave and Family Responsibility leave.
Add New employees.
Terminations of employees..
Various Reports on request from management.
Human Resources
 
First point of contact for all HR related queries.
Preparation of Evidence file for disciplinary hearings.
Preparation of Evidence file for CCMA cases.
Implementation and Training for all new and existing employees on our Company Policies and Procedures.
Ensuring Process Flows are completed and signed for by the relevant departments.
Setup interviews and do reference checks, background, and criminal checks prior to employment.
Daily scanning of documents and filing in relevant files on one drive.
Ensure that all new staff members complete all relevant documentation for on boarding i.e. personal information form, indemnity forms, orientation, job description etc.
Liaise with relevant supervisor regarding termination or renewal of fixed terms contracts.
Adhoc
 
Ensure updated staff list is sent to the Receptionist and Operations Assistant the first week of each Month.
Compile warnings as instructed by Management.
Ensure calendar reminders are set for all items that require renewals, updating or for management to be advised or reminded.
Perform any other reasonable work-related tasks as assigned management.
Required Knowledge / Skills / Job Qualifications and Ability:
 
Must have 2-3 years’ experience working as a Payroll & HR Clerk
Must have worked on a payroll system.
Matric / Grade 12 with a Certificate in Payroll / Human Resources or a related field
 
Program knowledge of:
Psiber System (Advantageous) or similar Payroll System
ERS Bio (Advantageous) or similar T&A System
Must be computer literate.
Good excel skills.
Must be familiar with all statutory requirements by law.
Exceptional organizational skills with a keen attention to detail.
 
Employment Details
Employment Type: Permanent Employment
Industry: Pharmaceutical
Work space preference: Work Onsite
Ideal work province: Gauteng
Ideal work city: Kempton Park
Salary bracket:R 18000 - 20000
Drivers License: CODE B (Car)
Own car needed: Yes