Payroll Administrator

SUMMARY:
Responsible for assisting the Remuneration and Benefits division in the administration of the company's payroll processing and related functions according to all BCEA /LRA legislative regulations and procedures

POSITION INFO:
Key Functional Areas
Processing of Payroll
Ensure all input received is processed accurately within the specified time
Capture new employees on Sage 300 People from authorised documents.
Generate employee numbers and files for new employees.
Filing paperwork into employee files and accurately and in alphabetical/numerical order according to HR procedures
Processing of employee information e.g. bank changes, personnel details.
Capture terminated employees on Sage 300 People, following full termination process.
Capture overtime claims onto Sage 300 People.
Calculate and capture consultant hours from timesheets or invoices.
Manage, maintain, and update payroll related data.
Monitor Payroll Admin e-mails and follow up on all queries to ensure payroll data is kept up to date.
Generate dummy payslips on Sage 300 People for potential new staff as requested by HR Department
ESS, Info Slips, Timesheets & Medical Aid
Approve leave on ESS in line with BCEA and Company Policy.
Ensure all employees are linked to the correct approvers on ESS.
Ensure all applicable employees are impersonated correctly on ESS.
Assist and guide all employees on the process to reset their passwords.
Monitor ESS Admin e-mails.
Capture annual and sick leave onto Sage 300 People.
Verify timesheets from projects on a monthly basis.
Ensure timesheets and leave correspond and address discrepancies.
Process relevant Medical Aid and Pension applications for new employees.
Maintenance of Medical Aid changes on payroll on an annual & monthly basis.
General Payroll Administration
Ensure all termination checklist documents, final timesheets are signed off correctly.
Ensure all payroll input is placed accurately in the monthly folders/files for payroll checks and for audit requests.
Assist with audit reviews.
Complete Department of Labour UI19s for terminated and employees on maternity leave.
Respond to external employee confirmations and staff queries.
Process payments to employees for adhoc payment runs each month.
Work closely with internal business partners to ensure that all HR Administration pertaining to the operations payroll is completed
Any other tasks as agreed with line manager.

Skills
Thoroughness:
Ensuring that one's own and others' work and information are complete and accurate; carefully preparing for meetings and presentations; following up with others to ensure that agreements and commitments have been fulfilled
Learning and Researching
Gathers sufficient information directly relevant to own role to aid line manager in making decisions.
Planning and Organizing
Plans own work activities, raising possible changing circumstances with the line manager.
Creating and Innovating
Makes suggestions about and contributions towards new ways of designing projects or outputs in own work area.
Analysing Skills
Analyses and integrates verbal, numerical and other types of data.
Coping with Pressure and Setbacks
Remains focused on work when under pressure or in crisis situations.
Relating and Networking
Relates well to others, including work colleagues, external contacts and the general public.

Values / Behavioural
Open Communication
Be honest, clear and direct
Share information regularly through different channels
Be accessible, approachable and listen to understand
Teamwork
Allow space for teams to initiate solutions
Foster an environment of inclusive engagement
Empower others through coaching and mentoring
Accountability
Take ownership of your actions
Clarity of role, responsibility and objectives
Be open to lessons learnt (keep, stop, start)
Respect
Consideration for more than one point of view
Agree or disagree but commit to a decision made
Exercise personal, professional and self-discipline in respecting the time of others
Caring
Recognise employees for hard work and managers to lead by example
The entire organisation regards itself as one team and there is open interaction and communication without division
We are grounded and rooted and looking after one another

Qualification Requirements and work-related experience
Grade 12
A tertiary qualification related to the function, i.e. HR Diploma / Payroll or equivalent
Minimum 2-year Payroll working experience is essential and HR administrative experience advantages

Minimum Knowledge Requirements
Knowledge of legislative regulations and procedures (LRA, BCEA, OSHA, COID, EEA)
Proficiency in Microsoft Office Suite
Knowledge of VIP Premier / Sage People 300 advantageous

Additional Responsibilities and Skills
Have the ability to take on additional responsibilities. Incorporate the current and additional clients into existing processes and make effective decisions at strategic, technical and operational levels as and when that may be required.

Key result areas
Understand role of reporting to the business and client
Understand interworking with various teams to ensure client financial compliances
Understanding that feedback and communication is critical to success

NB! This job is now closed. You can apply for other jobs by uploading your CV.