Payroll Administrator

Overview:

This role is based in East London and will be responsible for business units based in Queenstown, Mthatha and East London. It reports to the Payroll Team Lead. The successful candidate will be responsible for coordinating, administering, and processing accurate and complete HR-related information to achieve error-free HR processes in support of Company's strategic objectives.

Minimum requirements:

• Diploma/degree in HR/Accounting
• 3+ years’ relevant experience within a large (5000+) corporate environment
• Exposure to HR systems within large corporate environment
• Experience with Educos payroll and Kronos (time and attendance) advantageous
• Basic understanding of relevant labour legislation.
• Understanding of SA tax legislation.
• Computer proficiency.
• Driver’s license & own transport.
• Covid 19 Fully vaccinated

Responsibilities:

Effective relationships with internal and external stakeholders

• Build and maintain relationships with internal and external stakeholders through ongoing communication sessions and address queries.
• Identify gaps and implement corrective action where necessary, alternatively escalate to relevant HR representative and/or line manager

Effective quality management systems

• Review HR documentation against checklist, ensure receipt, validate documentation against standards and liaise with line manager regarding any discrepancies.
• Review outputs of HR documentation, identify discrepancies and provide feedback where necessary.
• Review outstanding call tickets daily, ensure applicable HR representative has resolved query within SLA timeframe and provide ongoing feedback.

Effective processing of HR information

• Capture relevant HR information on modules accurately (Educos Vision)
• Review time and attendance (Kronos) process to ensure line managers are capturing data correctly, review tickets and action accordingly.
• Ensure relevant deadlines are communicated, and documentation is distributed to and completed by line managers and submitted according to deadline.

Effective usage of HR systems

• Ensure changes to modules are communicated to line managers and support line on the usage of the modules.
• Review system change communications, attend formal training sessions and participate in staff communication and training sessions relating to system enhancements and changes.

Effective governance and risk management

• Act as custodian of Company policies, processes, practices and systems as it relates to payroll and escalate non-compliance accordingly.
• Participate in internal and external audits by providing relevant HR information during the audit process, escalate issues to line manager, review outputs of audits and implement corrective action.