Payroll Administrator / Debtors Clerk

SUMMARY:
-

POSITION INFO:

About Us: Our Client is a leading South African finance firm dedicated to providing financial solutions to individuals and businesses. They offer expert advice, comprehensive planning, and strategic services to ensure financial success and stability for their clients. Their well-established Durban North seeks an experienced a Payroll Administrator & Debtors Clerk to join their dynamic and expanding firm.

As a Payroll Administrator / Debtors Clerk, you will play a key role in managing payroll operations and overseeing debtor accounts within their firm. This position requires strong organizational skills, attention to detail, and the ability to handle sensitive financial information with accuracy and integrity. You will be responsible for ensuring timely and accurate payroll processing, as well as managing accounts receivable to ensure clients' payments are collected efficiently.

Key Responsibilities:

Payroll Administrator:

• Process and administer payroll for employees in compliance with company policies and applicable regulations
• Ensure accurate and timely payment of salaries, wages, benefits, and deductions
• Maintain payroll records, including tax filings, employee benefits, and leave balances
• Prepare and submit payroll-related tax returns, including monthly, quarterly, and annual filings
• Respond to employee inquiries related to payroll issues and discrepancies
• Maintain up-to-date knowledge of relevant labour laws, tax codes, and payroll software systems
• Assist with audits and provide necessary documentation when required

Debtors Clerk:

• Monitor and manage accounts receivable, ensuring timely collection of outstanding payments from clients
• Send out customer statements and follow up on overdue invoices
• Maintain accurate records of debtor accounts, payments, and collections
• Reconcile accounts receivable ledgers and resolve discrepancies
• Collaborate with other departments to ensure accurate billing and invoicing
• Assist in preparing monthly reports on the aging of debtor accounts and provide updates on collection activities
• Prepare reports for senior management on debt collection progress and outstanding balances

Qualifications and Skills:

• Bachelor’s degree in Finance, Accounting, Business Administration, or a related field
• Minimum 3+ years of experience in a similar role within the finance or insurance industry
• Proven experience in payroll administration and debtors management, preferably in an accounting or finance environment
• Familiarity with accounting software and payroll systems (Pastel and Xero)
• Strong organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously
• Ability to work independently as well as part of a team
• A high level of integrity and confidentiality when dealing with sensitive financial information
• Knowledge of labour laws and accounting standards