Payroll Coordinator

SUMMARY:
A well-established retail company is looking to recruit a Payroll Coordinator. The Payroll Coordinator will assist the Payroll Officer to ensure the accurate and timely processing of payroll, maintaining employee records, and providing essential support for payroll functions as well as ad hoc support of HR functions. This individual will assist with timesheet and overtime submissions.

POSITION INFO:
Payroll Administration:

• Assist with the processing of monthly payroll for all employees, ensuring accuracy and timely submission
• Capture payroll changes, earnings, and deductions on Sage 300 People
• Respond to employee payroll inquiries and provide necessary support
• Address payroll discrepancies and resolve issues in a professional manner
• Load new employees on the system
• Capture employee changes (variations) on the system
• Prepare and submit payroll reports to the HR and Payroll Officer for review
• Assist with audits and ensure that payroll records and other HR documentation are maintained in accordance with legal requirements
• Maintain confidentiality and security of payroll information and records
• Complete staff resignation process
• Reviewing of time sheets
• Submit calculated timesheets for processing
• Calculation of incentives
• Maintain payroll information of staff and leave schedules
• Managing staff salary advances and expense claims
• ESS password resets
• Maintaining exit interview register
• Maintaining promotions register
• Check time and date on clocking system
• Monitor leave

• Maintain up-to-date and accurate employee records
• Support the onboarding and offboarding processes for new hires and departing employees
• Assist with benefits administration, including medical aid, provident fund, and other employee benefits.
• Maintain HR information such as training, qualifications, disciplinary discussions.

• Handle employee queries regarding HR policies, payroll, leave and benefits.
• Support other HR functions and administrative tasks as required.
• Assist with timesheet management.

• Matric, HR Diploma or Certificate, Sage 300 People
• 1-3 years’ experience in a similar role
• Computer Literate in all MS Packages
• Self-Motivated, Meticulous, and Deadline driven
• Must demonstrate the ability to handle large volumes of data, information, projects, and tasks at any given time