Payroll Officer

SUMMARY:
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POSITION INFO:

Oversee the company’s payroll functions to ensure timely and accurate payment of salaries and benefits

Duties include:

• Payroll processing
• Manage end-to end payroll processing, ensuring employees are paid on time and accurately
• Prepare and verify payroll calculations, deductions, bonuses, overtime and other variable earnings
• Calculate and process taxes and statutory deductions and contributions in compliance with local laws
• Submission of NBCRFLI leave to NBCRFLI
• Capturing of leave for all employees
• Approval of leave and claims on ESS and updating of reporting line changes
• Sick bonus applications for the NBCRFLI employees
• Holiday fund applications for the NBCRFLI
• Data Management
• Maintain payroll information by collecting, calculating, and entering data
• Update employee records with new hire, termination, or changes in salary information
• Maintain a detailed record of payroll documentation and ensure confidentiality
• Maintain accurate leave records and follow up of outstanding / declined leave applications
• Compliance and Audits
• Ensure payroll processes comply with local labour laws and tax regulations
• Assist the Payroll Manager with internal and / or external payroll audits
• Keep updated on tax regulations, labour laws, and other legislative changes relevant to payroll
• Coordination with HR and Finance
• Collaborate with the HR team to ensure accuracy in employee records, including leave entitlements and benefits
• Assist the Payroll Manager with payroll reconciliations of the payroll accounts
• Month end 3rd party payroll related payments
• Resolve any discrepancies in payroll or employee benefits
• Reporting
• Assist Payroll Manager with payroll-related reports for management
• Assist Payroll Manager with tax and / or regulatory submissions related to payroll
• Employee Support
• Address employee queries related to payroll, deductions, benefits, leave, and tax queries
• Assist with onboarding of new employees regarding salary structure and deductions
• Benefits Administration
• Administer benefits such as medical aid and provident fund

Knowledge & Experience

• Matric or senior certification equivalent
• A minimum of 2 years’ experience in payroll, accounting, or a related area
• Bachelor’s degree in finance / accounting
• Strong understanding of payroll systems and familiarity with local labour laws within Middle East / Africa