Payroll Officer

SUMMARY:
A National company in the food and beverage industry is looking to employ an experienced Payroll Officer at their Head office located in Centurion

POSITION INFO:
Job Title: Payroll Officer 
Location: Centurion 
Remuneration: R270 000 per year

Requirements:

• Minimum of Grade 12.
• At least 5 years’ experience with payroll under high volume pressure.
• SAGE/Pastel Payroll or similar experience however we are on Payspace which would be an advantage.
• Strong Excel experience a necessity.
• Strong experience in managing multiple payrolls and have a high volume experience.
• Attention to detail, thoroughness and first time right.
• Demonstrated track record of delivering results in a fast paced, deadline driven environment.

• Payroll of approximately 500 employee’s

• Develop, review and maintain an accurate payroll administration process.
• Prepare and send out wage sheets to stores for input.
• Import and/or input the completed wage sheets into Payspace, according to information received back for stores.
• Ensure that each store is processed according to the relevant checklist.
• Ensure paperwork submitted to payroll is correct and according to minimum requirements set.
• Liaise with manager and/or owners regarding queries on the wage sheets etc.
• Ensure you review and action any paperwork in the specific’s stores draw.
• Ensure staff on maternity leave are not paid for the period specified. Pay appropriate Pretoria employee’s who return from maternity leave their additional month after working a full month, as per Main Agreement.
• Review and quality assure changes or variations, within each store and ensure correct paperwork submitted.
• No change may be done without appropriate paperwork which could include an email.
• Check for data errors, omissions and inconsistencies for data integrity.
• Review and input new starters, terminations, promotions, transfers, change of particulars etc.
• Review and input/action any leave and warnings and ensure correct paperwork is submitted.
• Input all relevant Employment Equity fields for any store who qualifies to submit EE Reports.
• Ensure employees who form part of more than 1 store, have the correct additional tax deducted.
• Update Payspace with any new change.
• Ensure that each store is competed ensuring all check sheet data has been followed.
• Update the store information on Payspace with regards to when a store started trading and when it was closed or transferred.
• Ensure payments are made by the appropriate date for each particular store.
• Print relevant documents necessary for another person to check the payroll.
• Upload payments to the banks and ensure they are authorized accordingly.
• Ensure that all staff had been paid successfully on the bank and ensure the entry went through successfully.
• Attend to any payroll query from either the manager or staff member themselves.
• Print payslips for distribution.

• Review payroll account reconciliations and ensure accuracy.
• Perform an account reconciliation and ensure accurate third-party payments are loaded and sent for authorization within the set limits.
• Prepare PAYE bi-annual and annual (February and August) returns and reconciliations to SARS and submit information through Easyfile.
• Run and distribute IRP5 documents to managers for employees.
• Create and run reports for managers as requested.
• Performing monthly filing of all documents.
• Prepare relevant reports and distribute to the relevant Bookkeeper.
• Manage the timeous resolution of payroll queries.
• Liaise with Provident Fund Administrators, Bargaining Councils, Workman’s Compensation and SARS for accurate registration, reconciling and payment.
• Maintain confidentiality of information, which is non-negotiable.
• Perform a high-level review of payroll administration data for errors, omissions and inconsistencies.
• Apply for tax directives, where appropriate.
• Continually assess ways of enhancing and improving our systems.
• Register any new companies for WCA and ensure all stores are assessed and paid 31st May each year.
• Register any new company for UIF within 21 days of opening.
• Build and maintain sound relationships with functional heads and franchisees across all stores.
• Provide a payroll support service to management and staff.
• Run dummy payslips, when requested.
• Review, document, implement and update store information, procedures and guidelines to record each store’s payroll history and relevant facts.
• Confirmation of employment.