Payroll Scheduling and Rostering Officer

SUMMARY:
Red Ember Recruitment is seeking to hire a payroll scheduling and rostering officer based at the client in Boksburg.

POSITION INFO:

• Reviewing and monitoring labor management effectiveness and Cost efficiency and deployment.
  
• Analyzing and interpreting labor management trends.
  
• Proposing recommendations on modifications and controls of management as appropriate.
  
• Implementing recommendations and monitoring effectiveness.
  
• Ensuring compliance with local statutory employment terms in both time and attendance systems.
  
• Maintaining and controlling wage rules and shift patterns within approved parameters.
  
• Auditing, monitoring, and reporting on compliance with the minimum standards of the company.
  
• Must develop and set up processes and procedures to comply with standards where not present or refine/improve as needed.
  
• Analyzing the attendance process and where not optimal provide recommendations for change/implementation advice.
• Efficiently and effectively generation of reports from a variety of databases.
  
• Regular reporting generation in line with weekly and monthly deadlines.
  
• Ad hoc reports from multiple databases, as required.
• Assisting in drafting labor forecasting in line with budgets.
• Preparing and reviewing actual against budget per site
  
• Analyzing time and attendance.
  
• Wage records and payroll data analyzing and comparing data on a variety of reports, designed to highlight labor inefficiencies and errors.
  
• Comparing PRP reports over periods, tracking trends, and generating statistics.
  
• Communicating results of analysis to relevant management including recommendations on corrective action and/or improvement.
  
• Assisting in conducting monthly reviews of wage costs and performances as per Business Units/sites.
  
• Ensuring timely capturing and control of decentralized contract schedules.
  
• Ensuring that contract schedule requirements on PRP are maintained, liaising with sales and operations to maintain contract requirements.
  
• Ensuring that PRP is updated and amended with new and lost business.
  
• Updating contract requirements.
  
• Ensuring the decentralized loading of sundry services onto the rostering system.
  
• Ensuring Compliance with Policy and procedure concerning PRP.
  
• Maintaining administrative reports related ER database.
  
• Auditing sites on PRP compliance and initiating training on procedure and PRP for new and existing PRP administrators.
  
• Management and control of the PRP Wage Management system nationally.
• Administration of all wage-related processes from the HR department, including new employees, terminations, resignation, salary structures and restructuring, leave planning and provisions, sick leave, allowances, and promotions nationally.
  
• Drafting, planning, and carrying out in-house training on systems and procedures and induction of new employees relating to rosters and uniforms.
  
• Drafting and implementing systems and procedures.
  
• Structuring salary packages, and contract costs, escalations, downgrading, and financial implications for all.
  
• Submission and drafting of all statistical data to the Managing Director about the overall operational running of guarding wages.
  
• Monthly sales analysis, GP Manpower, escalations, and financial shortcomings.
  
• Analyzing monthly financial reports about budgetary requirements.
  
• Quarterly and monthly presentations on regional and national budgetary accomplishments.
  
• Drafting of reports and maintaining records.
  
• Attending and holding meetings as and when required.
  
• Compiling and submitting tender documents, including costing and all other requirements.
  
• Setup and implement new projects from start to handover e.g. Online intelligence, PRP Roster, Uniform system.
  
• Maintaining good client relations with a contracted client.
  
• Investigating incidents and compiling reports.
  
• Scheduling and managing staff.
  
• Motivation and disciplining of staff.
  
• Manage and control the roster wage management system.
  
• Administration of all wage-related processes from the payroll department, including new employees, terminations, resignation, salary structures and restructuring, leave planning and provisions, sick leave, allowances, and promotions.
  
• Administration of all sales - ad hoc or permanent- invoicing and reconciling turnover to wages.
  
• Drafting, planning, and carrying out in-house training on systems and procedures and induction of new employees on the clocking system.
  
• Drafting and implementing systems and procedures.
  
• Structuring salary packages of security officers, and contract costs, escalations, downgrading, and financial implications.
  
• Submission and drafting of all statistical data to the operations department.
  
• Monthly sales analysis, GP Manpower, escalations, and monthly financial reports regarding budgetary requirements in terms of manpower.
  
• PR calls, client complaints, processing, record keeping, etc.
  
• Assisted the financial department in compiling budgets.
  
• Drafting of reports and maintaining records.
  

Requirements:

• Proven 10 years of experience in a payroll role.
  
• Training certificates and or qualifications in Payroll are essential.
  
• Current knowledge of payroll procedures and related laws.
  
• Excellent understanding of multi-location payroll and taxes.
  
• Familiarity with payroll software (Sage 300).
  
• Meticulous.
  
• An analytical mind and good mathematical skills.
  
• Outstanding communication skills (written and oral)
  
• Management and leadership skills.
  
• Assertive.