Payroll Supervisor

SUMMARY:
Responsible for Supervising the Company Remuneration and Benefits division in the preparation and processing of Company monthly payroll and benefits across all business units, ensuring timeous payment and adherence to all BCEA /LRA legislative regulations and procedures

POSITION INFO:
Supervise the preparation and processing of Company Payroll and Benefits
Ensure accuracy of information for successful completion of monthly payroll processes across all business units
Ensure, systems are set-up and updated to accurately reflect current employee headcount
Ensure all deadlines are met for implementing and maintaining month end capturing
Ensure salary transfers (EFT) and approvals are processed
Ensure all new start employee documentation is completed and processed
Ensure timeous payment and adherence to all BCEA /LRA legislative regulations and procedures
Ensure accuracy of overtime payments
Ensure annual increase and bonus preparations
Ensure leave model, and accuracy of leave and sick leave balances for staff by utilizing ESS (Employee Self Service) and the process thereof
Restructure remuneration packages of takeover company staff and customise the other party’s remuneration and benefits packages to align with Company package according to legislative requirements of LRA S197
Prepare and present orientation workshops for S197 staff to sensitise and explain restructured remuneration and benefit changes
Assist with submission and reconciliation of the IRP5’s, Tax Mid-Year and Tax Year End
Ensure HR forms and tools are available for use and reviewed appropriately
Investigate and resolve payroll discrepancies
Reporting and Analysis
Provide analysis of Absenteeism, Overtime & Sick Leave reports
Submission of medical aid and pension applications to the Medical Aid Brokers and relevant Pension funds for
SARS, Pension Fund, SARPAC Provident fund, Medical Aid reconciliations and related month end reports
Generate weekly, monthly, quarterly and annual reports for internal and external stakeholders
Regular preparation of relevant management reports, including weekly, monthly, quarterly and year-end reports (gross payroll, hours worked, vacation accrual, tax deductions benefit deductions, employment equity, union membership, etc
Business Support
Partner with HR and Finance in aligning the payroll and benefits system
Assist HR Head / HR Director with salary administration issues
Work closely with internal business partners to ensure that all HR Administration pertaining to the operations payroll is completed
Maintain relationships with all internal stakeholders
Maintain relationships (including uploads and reporting) with external 3rd parties (Medical Aid, Pension & Provident Fund Administrator)
 
It should be noted that, for operational reasons, it may be necessary to perform tasks other than those described herein from time to time. Prescribed procedures may be amended by management as and when required

Qualification Requirements and work related experience
Grade 12
Related payroll qualification
Must have working experience in Sage People 300
Minimum 5 year working experience in payroll and benefits

Minimum Knowledge Requirements
Advanced knowledge of VIP Premier and Sage People 300
Advanced knowledge of payroll and benefits legislative regulations and procedures (LRA, BCEA, OSHA, COID, EEA)
Proficiency in Microsoft Office Suite

Skills
Leading and Supervising
Co-ordinates group activities, ensuring that roles within the team or department are clear and that individuals know what is expected of them.
Results Orientation:
The ability to focus on the desired result of one's own or one's unit's work, setting challenging goals, focusing effort on the goals, and meeting or exceeding them.
Planning and Organizing
Sets realistic timescales for the overall completion of major projects, ensuring that any deadlines set by others in connection with a project fit into the overall timescales.
Learning and Researching
Seeks all relevant information for decision making from a wide range of sources; Realizes when information is missing and knows where to find it.
Applying Technical Expertise
Shares knowledge and expertise openly and freely, providing appropriate guidance, coaching and advice on technical issues.
Forward Thinking:
The ability to anticipate the implications and consequences of situations and take appropriate action to be prepared for possible contingencies.
Building Collaborative Relationships:
The ability to develop, maintain, and strengthen partnerships with others inside or outside the organization who can provide information, assistance, and support.

Values / Behavioural
Reliability
Responsibility
Integrity
Commitment
Diversity and Inclusion

Key result areas
Understand role of reporting to the business and client
Understand interworking with various teams to ensure client financial compliances
Understanding that feedback and communication is critical to success

Additional Responsibilities and Skills
Have the ability to take on additional responsibilities. Incorporate the current and additional clients into existing processes and make effective decisions at strategic, technical and operational levels as and when that may be required.

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