Payroll and Wages Administrator

SUMMARY:
We are assisting our client in recruiting for a Payroll and Wages Administrator position

POSITION INFO:
Role Overview:
The Payroll and Wages Administrator will be responsible for managing the end-to-end payroll and wages process for a workforce of 410–500 employees in the metal industry. The role ensures accurate and compliant payroll processing, maintains employee records, and adheres to statutory regulations and collective bargaining agreements.

Key Responsibilities:
Payroll Processing:

• Administer and process monthly and weekly payroll for 410–500 employees, ensuring accuracy and timeliness.
• Calculate wages, overtime, bonuses, deductions, and benefits in line with company policies and industry-specific agreements.
• Ensure compliance with collective bargaining agreements (CBAs) and statutory requirements.
• Wages Administration:
• Manage and process wages, including adjustments for overtime, shift allowances, and leave pay.
• Handle employee queries related to payroll and wages promptly and professionally.
• Prepare and distribute payslips.
• Statutory Compliance:
• Ensure all statutory deductions (e.g., UIF, PAYE, and SDL) are calculated correctly and submitted on time.
• Submit statutory reports, including EMP201, EMP501, IRP5, and other relevant filings.
• Stay updated on labour laws, tax regulations, and metal industry-specific wage determinations
• Employee Records Management:
  
• Maintain accurate employee payroll and wage records, including new hires, terminations, and changes in employment status
• Ensure data confidentiality and compliance with POPIA regulations.
• Reporting and Reconciliation:
• Prepare monthly payroll and wage reports for management review.
• Reconcile payroll accounts, including third-party payments and statutory deductions.
• Assist with internal and external audits by providing payroll documentation and reports.
• System and Process Improvement:
• Use payroll software to streamline and optimize payroll processing.
• Collaborate with HR and Finance to integrate payroll systems with time management and ERP tools.
• Identify and implement opportunities to improve payroll efficiency and accuracy.

• Diploma or Degree in Payroll Administration, Finance, HR, or a related field.
• Experience:
• Minimum of 5 years’ experience in payroll and wages administration, preferably in the metal industry or a high-volume environment.
• Experience handling payroll for 400+ employees.
• Familiarity with unionized environments and collective bargaining agreements is essential.

• Proficiency in payroll software (e.g., Sage, VIP, or similar platforms).
• Advanced Excel skills for reporting and analysis.
• Knowledge of labor laws, tax regulations, and industry-specific wage requirements.

• High attention to detail and accuracy.
• Strong organizational and time management skills.
• Excellent interpersonal and communication skills.
• Ability to handle confidential information with integrity.
• Problem-solving mindset with a proactive approach to challenges.
• Team player with the ability to work independently.
• Remuneration: Competitive salary based on qualifications and experience.