Personal Assistant

SUMMARY:
We are looking for a Personal Assistant for a permanent role in Western Cape - Parow to professionally manage, assist and support the Regional Manager with confidential and effective administration.

POSITION INFO:
Roles & Responsibilities
Assist regional manager with administrative functions
- Organize RM’s meetings
- Manage RM’s diary
- Organize travelling and accommodation arrangements
- Handle RM’s and the sales team’s claim requests
- Assist with rationalization
- Assist with all budgetary expenditure payment requests
- Handle all sponsorship requests (internal and external)
- Liaise with staff and clients

Administrate correspondence and documentation
- Type and draft documentation e.g. reports and presentations
- Manage all correspondence for manager and sales team
- Assist with drafting and placing of advertisements for sales force
- Manage all brokers and reps bridging, advances and cancellation applications
- Prepare documents for meetings, this includes photocopying documents, writing and distributing minutes
- Manage all incoming and outgoing phone calls

Administrate systems and equipment
- Keep filing system up to date
- Keep electronic backup system up to date
- Keep follow-up system related to deadlines, documentation, and feedback up to date
- Keep office and computer equipment inventory up to date

Assist with external projects and public relations matters
- Organize and manage all social events and team buildings
- Order promotional items for projects etc. in region
- Manage and control all commission deductions of sales force
- Assist head office with all human resource related issues of sales force and staff - on request
- Handle enquiries and communication with external organizations
- Ensure payment of all service providers
- Manage and prepare documentation for projects
- Attend ad hoc meetings – on request
- Manage and control all vehicles reports for region
- Assist with managing all external franchises

Formal Education
- Matric
- Diploma in Office Administration or Secretarial/relevant

Technical/Legal Certification
- RE 5 (as an advantage)

Experience
- 3 - 4 Years’ experience as a Personal Assistant
- Atleast 2 Years’ experience in the Insurance Industry
- Advanced MS Office skills (Word, Excel, Powerpoint, Outlook)

Please call us on 0100300127

NB: Should you not hear from us within 6 weeks, please consider your application unsuccessful. 

NB! This job is now closed. You can apply for other jobs by uploading your CV.