Personal Assistant

SUMMARY:
Our client in the beverage manufacturing/FMCG industry is seeking a highly organised and proactive P

POSITION INFO:

Our client in the beverage manufacturing/FMCG industry is seeking a highly organised and proactive Personal Assistant to support their executive team. This role will be essential in managing daily tasks, coordinating schedules, and ensuring smooth communication within the organisation.

Responsibilities:

• Executive Support:
• Provide direct administrative and business support to senior executives.
• Manage calendars, schedule meetings, and organize travel arrangements.
• Prepare and compile reports, presentations, and other essential documents.
• Act as the primary point of contact, managing incoming communication and responding on behalf of the executives when required.
• Event Coordination:
• Assist in planning and coordinating company events, meetings, and functions.
• Handle logistics, bookings, and related tasks to ensure events run smoothly.
• Office Management:
• Oversee day-to-day office operations to support productivity and a positive work environment.
• Manage supplies, resources, and liaise with vendors to meet office needs.
• Coordinate and track expense reports, invoices, and payments.
• Communication:
• Facilitate internal and external communications on behalf of the executive team.
• Draft and edit correspondence, ensuring all communications are professional and aligned with company values.
• Build and maintain strong working relationships with stakeholders and team members.
• Project Assistance:
• Support the executive team with ad-hoc projects, conducting research, preparing materials, and tracking progress.
• Coordinate cross-departmental projects and follow up on deadlines to ensure timely completion.

Key Skills:

• Strong organisational skills with attention to detail and the ability to multitask.
• Excellent written and verbal communication skills, demonstrating professionalism and tact.
• Ability to prioritise tasks effectively and work independently with minimal supervision.
• Strong problem-solving skills and adaptability in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other common software.
• Familiarity with scheduling tools, virtual meeting platforms, and office management software.
• Experience in the beverage or FMCG (Fast-Moving Consumer Goods) industry is an advantage.

Qualifications:

• Diploma or degree in Business Administration, Office Management, or a related field is preferred.