Personal Assistant

SUMMARY:
Are you an organized, detail-oriented professional looking for a way to enter the corporate world and build a promising future in marketing? This is an excellent entry-level opportunity for a proactive individual eager to gain hands-on experience. As the Personal Assistant to our Senior Sales Executive, you’ll play a pivotal role in ensuring smooth daily operations in Out of Home (OOH) marketing initiatives.

POSITION INFO:

Key Responsibilities

• Administrative Support: Manage schedules, organize meetings, and coordinate travel for the Senior Sales Executive. Handle phone calls and other general administrative tasks.
• Client Communication: Engage with clients professionally, manage inquiries, and follow up on admin-related tasks to maintain strong client relationships.
• Budget & Financial Assistance: Handle budget approvals and claims processing.
• Presentations & Reporting: Support sales and marketing efforts by creating and editing PowerPoint presentations and Excel reports.
• Artwork & Campaign Management: Monitor artwork deadlines, maintain campaign schedules, and manage proofing and instructions, ensuring time-sensitive tasks are completed efficiently.
• Client Engagement: Update clients on campaigns, share proofs, and gather approvals.
• Problem-Solving & Troubleshooting: Assist in resolving internal issues promptly to ensure minimal disruption.
• Contract Management: Prepare and track client contracts accurately and on time, showing initiative in supporting contract workflows.

Ideal Candidate Profile

• Strong Computer Skills: Proficient in Microsoft Excel, PowerPoint, and other MS Office tools.
• Excellent Communication: Strong verbal and written skills with the ability to maintain professionalism and active listening.
• Attention to Detail: Meticulous in managing documents and sensitive information.
• Customer Service Orientation: Friendly and efficient in supporting client and team needs.
• Problem-Solving Ability: Able to think critically and address challenges as they arise.
• Organizational Skills: Ability to manage time effectively and prioritize multiple tasks.
• Adaptability: Comfortable in a dynamic, fast-paced environment where priorities can shift quickly.
• Marketing Experience (Bonus): Prior experience in marketing or customer service is advantageous.

What We Offer

• Team-Oriented Environment: Work within a collaborative and innovative team, with daily mentoring and a supportive culture.
• Incentives: Potential for performance-based rewards at the Executive's discretion.
• Training & Development: Comprehensive training on all relevant systems and tools.