Personal Assistant

SUMMARY:
A well-established company based in Epping, Cape Town is looking for an Office Manager/Personal Assistant to join their team. 

In this role you will be responsible for ensuring the smooth operation of the office by providing a confidential and efficient service to the Chief Executive Officer and his team.

POSITION INFO:
Requirements:

• Bachelor’s degree in business administration, Office Management, or a related field.
• Proven experience as an Office Manager or in a similar administrative role.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Experience with office management software and tools (Word, Excel, PowerPoint, Outlook PLUS Google suite).
• Ability to handle sensitive information with confidentiality.
• Strong problem-solving skills and attention to detail.
• Ability to work independently and as part of a team.
• Ideally, knowledge of basic accounting and budgeting principles.
• Familiarity with basic HR processes and procedures.
• Must have valid driver's license.

• Assist and verify stock takes regarding office stationery.
• Coordinate and schedule meetings, appointments, and travel arrangements for staff and management. 
• Maintain office equipment and arrange for repairs when necessary.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
• Assist in the preparation of reports, presentations, and other documents.
• Support HR functions such as onboarding new employees and maintaining employee records.
• Organize and coordinate office events and activities.
• Manages the CEO’s diary by scheduling appointments and sending reminders
• Develop and maintain office systems including data management & filling.
• Managing enquiries and telephone calls of a routine nature and re-routing urgent matters for attention in the absence of the chief executive.
• Dealing with incoming email, faxes and post, often corresponding on behalf of the manager.
• Responsible for coordinating and circulating internal newsletter.
• Assist with creating documents and PowerPoint presentations
• Administrative tasks & errands.
• Perform Internet research where required.
• Communicates with company senior managers end executives of outside organizations
• Organizing and attending meetings and ensuring the manager is well prepared for meetings.
• Responsible for typing memorandums, letters and reports from handwritten drafts, audio and speed writing notes.
• Relieve reception. Take incoming and outgoing calls and messages.
• Receives visitors, determines their needs and directs them accordingly.
• Has direct contact with VIP clients. Contributes towards the image of the organization.
• Occasional travel may be required for meetings or events.
• Other duties as assigned.