Personal Assistant required in East London with out client in the Logistics Industry. The successful Candidate will initially sign a 3 month fixed term (Probationary period) contract with a strong possibility of permanent contract thereafter.
Scope of Job: To provide full administrative support to the CEO. This position will report to the CEO as well as the Office Manager.
Minimum Requirements
Matric
Minimum 3 years’ relevant experience as a Personal Assistant or similar role.
Preferably a Diploma relating to the field or equivalent
Professional knowledge of all Microsoft Office programmes
List of Duties:
Diary Management - Manage, coordinate and maintain the calendar of the CEO including appointments, meetings and travel;
Meetings - Responsible for organising of internal and external meetings on behalf of the CEO ensuring all necessary arrangements are made: e.g., meeting venue, equipment, presentations and prepare agendas;
Travel Arrangements - Responsible for organising CEO travel and logistics including flights, visa requirements, hotel accommodation, car rental, meeting schedules while traveling and expenses;
Communication - Monitor and respond to incoming communications to CEO office including phone calls, e-mails, walk-ins, ensuring correct department distribution thereof, communication important dates to Central Head Office staff as well as other regions;
Report-writing - Drafting and writing high quality reports and presentations as required by the CEO.
Secretarial Support - Providing secretarial support for meetings as and when required by the CEO, including drafting and circulating meeting agendas, preparing minutes, communication meeting reminders, confirming venues and arranging refreshments. Writing and distributing comprehensive minutes and action points to all members post meeting
Competencies
Calm character, able to prioritise and ensure smooth execution of task
Well-organised with an understanding of priorities and changing demands
Strong communication skills – spoken and written
Problem analysis and strong problem-solving skills
Judgement and decision-making ability
Professionalism and confidentiality
Flexibility
Accuracy/Attention to detail
Salary – Market related
Application Process:
Online applications will receive preference, ensure you upload a head and shoulder photo, alternatively e-mail CV to , use "PERSONAL ASSISTANT" as a reference in the subject field. If you don’t hear from us within 4 weeks of your application, please consider your application unsuccessful
