Personal Assistant / Bookkeper - Greenpoint

SUMMARY:
Personal Assistant - Greenpoint

POSITION INFO:

We are seeking a dedicated and organized Personal Assistant to support our Managing Director and manage various aspects of the company’s operations. The ideal candidate will possess strong financial acumen, exceptional communication skills, and a proactive approach to problem-solving.

Key Responsibilities:

• Manage the company’s and Managing Director’s private accounts.
• Oversee all payment processes, including salaries, supplier payments, monthly bills, and petty cash management.
• Input financial data into Pastel and reconcile cash books and journals.
• Collaborate with external accountants to prepare monthly financial reports.
• Complete Services Seta and Workmen’s Compensation documentation.
• Prepare monthly cash flow forecasts.
• Submit and process statutory returns via E-filing and Easyfile (EMP201, EMP501, VAT, and Provisional Tax).
• Perform personal errands for the Managing Director.
• Manage diary schedules and arrange travel (flights and accommodation).
• Maintain and update the company website.
• Liaise with medical aid and insurance companies.
• Supervise administrative and cleaning staff, as well as the external IT technician.
• Conduct performance evaluations for administrative staff.
• Issue warnings and participate in disciplinary hearings as needed.
• Conduct interviews for internal administrative vacancies.
• Facilitate staff training and induction processes.
• Monitor and manage the leave schedule for staff.
• Design invitations and coordinate holiday and birthday communications.
• Organize client, candidate, and staff gifts.
• Coordinate corporate events and staff functions.

Qualifications:

• Proven experience as a Personal Assistant or in a similar administrative role.
• Strong financial management skills and proficiency in accounting software, particularly Pastel.
• Excellent organizational and multitasking abilities.
• Strong interpersonal and communication skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Proficiency in Microsoft Office Suite and online communication tools.