Personal Assistant (PA) / Secretary

SUMMARY:
Personal Assistant (PA) / Secretary

POSITION INFO:

A well-established and dynamic organisation, is seeking a highly organised and proactive Personal Assistant (PA) / Secretary to provide dedicated support to the CEO. This is a fast-paced, multifaceted role requiring exceptional attention to detail, strong organisational skills, and the ability to manage competing priorities in a professional environment.

Key Responsibilities:

• Travel and Accommodation Management: Coordinate and book domestic and international flights, secure hotel accommodations, and organise travel itineraries for the CEO.
• Event and Activity Planning: Plan and arrange holiday excursions, activities, and leisure events as requested.
• Diary and Calendar Management: Efficiently schedule appointments, meetings, and conference calls while managing potential conflicts and ensuring smooth coordination of the CEO’s calendar.
• Visitor Liaison: Greet and assist visitors, ensuring a professional and welcoming atmosphere.
• Administrative Support: Perform a variety of general administrative tasks, including typing, filing, document preparation, and office organisation.
• Financial Administration: Support financial tasks, including basic invoicing, tracking of expenses, and assisting with budget-related matters.
• Recruitment Assistance: Aid in interview preparation and provide on-site support during recruitment activities and meetings.
• Hospitality: Ensure that visitors and guests are well looked after, offering refreshments and coffee as necessary.

Key Requirements:

• Proven experience in a secretarial or personal assistant role, with a track record of supporting senior executives.
• Exceptional organisational skills with the ability to multitask and prioritise effectively in a fast-paced environment.
• Strong problem-solving ability, with a proactive, solution-oriented mindset.
• Excellent written and verbal communication skills.
• High degree of professionalism, with the ability to maintain confidentiality and handle sensitive matters with discretion.
• Strong adaptability and willingness to take on new challenges and responsibilities.
• A positive and approachable attitude, combined with the ability to remain composed under pressure.

Desirable Attributes:

• Experience supporting C-suite or senior management.
• Strong attention to detail and a high level of accuracy in all tasks.
• Proficient in MS Office Suite (Word, Excel, PowerPoint) and other office software.

The Ideal Candidate:
The successful candidate will be a highly organised and detail-oriented professional, capable of working independently and proactively to ensure the CEO’s needs are met. You will possess excellent communication skills, demonstrate flexibility in adapting to changing priorities, and approach all tasks with a high level of professionalism and efficiency.