Personal Assistant to Financial Manager

SUMMARY:
Job Description:
Manage the day-to-day office tasks of the Financial Manager. Assisting in various projects as well as dealing with all secretarial and administrative tasks.

POSITION INFO:
Position:            Personal Assistant to Financial Manager  
Industry:           Transport / Logistics
Location:           Pretoria North - Gauteng, South Africa
Salary:               Market related
Start Date:        1 February 2025
 
Job Description:
Manage the day-to-day office tasks of the Financial Manager. Assisting in various projects as well as dealing with all secretarial and administrative tasks.
 
Requirements and Qualifications:

• Grade 12 (required)
• Afrikaans and English
• Relevant Diploma in Office administration / Business Administration / Secretarial Support (an advantage)
• 3-5 Years Minimum Experience in an administrative support role
• At least 2-3 years’ experience as an FM assistant
• MS Office Suite
• Pastel (Accounting and Payroll)
• Diary Management

• Manage the day-to-day office tasks.
• Monitor, screen, respond to and distribute incoming communications.
• Setting up of telephone or video conferences.
• Schedule and participate in meetings and provide accurate records, transcribe, and distribute minutes of meetings.
• Drafting, reviewing, and summarizing of presentations and documents.
• Organize corporate events, book venues for meetings and organizes refreshments
• Manage and maintain executives' schedules, appointments, and travel arrangements.
• Prepare monthly expense reports.
• Manage multiple projects simultaneously.
• Assist with the management of Head Office payroll.
• Load payments for release.
• Handle insurance claims
• Liaise with other stakeholders to coordinate meetings
• Provide confidential secretarial support.
• Support Financial Manager with compliance to company policies and keep abreast of policy changes.
• Ability to maintain confidentiality surrounding company materials and information.

• Demonstrated ability to work with a high level of initiative to tight deadlines and provide innovative thinking around administration.
• Able to work in a fast-paced environment.
• Working under pressure
• Deadline driven.