Personal Assistant/Administrator

SUMMARY:
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POSITION INFO:

Our client, a manufacturer of building material and supplier to the retail and construction industry is seeking a Personal Assistant/Administrator to join their team

Job type: Permanent, on-site

Location: Midrand Gauteng

Duties including but not limited to:

• Manage professional and personal scheduling for management, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics.
• Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives.
• Manage, coordinate, and arrange travel and travel-related activities, including hotel booking, transportation, and meal coordination.
• Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database.
• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business.
• Organize team communications.
• Editing and drafting of simple Legal contracts and ability to manage commercial agreements etc.
• Board meeting preparations including Board packs and minute taking.
• Prepare and edit documents, reports, presentations, and communications.
• Maintain confidentiality of sensitive information.
• Manage travel expenses, reimbursement, and expense reports.
• Assist in special projects and initiatives
• Conduct research, gather data, and prepare reports
• Track progress of key projects and ensure deadlines are met.
• Manage external relationships, including with clients, partners, and vendors.
• Oversee office operations, supplies, and administrative tasks when required.
• Plan and organize corporate events, executive off-sites, and team activities.
• Handle other duties as assigned by the CEO

Minimum Requirements:

• Matric
• 5 years + experience in administrative role reporting directly to executive management.
• Superb written and verbal communication skills.
• Strong time-management skills and the ability to organize and coordinate multiple projects at once.
• Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems.
• Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge.
• Ability to keep company confidences.
• Attention to detail.