Personal Assistant/Internal Sales

Personal Assistant/Internal Sales 

Area: Lanseria, Gauteng

Salary: R15000 p/m

Our client is seeking to appoint a candidate to render Personal Assistant service

Duties & Responsibilities

• Provides a secretarial support service to the Manager
• Receives telephone calls, discretion, is required to decide to whom the call should be forwarded.
• Performs advanced typing work
• Operates and ensures that office equipment is in good order
• Records the engagements of the senior manager
• Utilize discretion to decide whether to accept/decline or refer to other employee requests for meetings based on the assessed importance and urgency of the matter
• Coordinates with and sensitize/advises the manager regarding engagements
• Compiles realistic schedules of appointments
• Renders administrative support services
• Ensures the effective flow of information and documents to and from the office of the manager
• Ensures the safekeeping of all documentation in the office of the manager in line with relevant legislation and policies
• Obtain inputs, collates and compile reports, e.g. progress reports, monthly reports, management reports
• Scrutinizes routine submissions/reports and make notes and/or recommendations for the manager
• Responds to enquiries received from internal and external stakeholders
• Draft documents as required
• Does filing of documents for the manager and the unit where required
• Collects, analyses and collates information requested by the manager
• Clarifies instructions and notes on behalf of the manager
• Ensure that travel arrangements are well coordinated
• Prioritizes issues in the office of the manager
• Handles the procurement of standard items like stationary, refreshments etc. for the activities of the manager and the unit
• Scrutinizes documents to determine actions/information/ other documents required for meetings
• Collects and compiles all necessary documents for the manager to inform him/her on the contents
• Records minutes/decisions and communicates to relevant role players, follow up on progress made
• Prepares briefing notes for the manager as required
• Coordinates logistical arrangements for meetings when required

Appointment Requirements

• Secretarial diploma or equivalent qualification
• 3- 5-year experience in rendering a support service to senior management
• Language skills and the ability to communicate well with people at different levels and from different backgrounds
• Good telephone etiquette
• Computer literacy
• Good people skills
• High level of reliability