Procurement Admin Officer

SUMMARY:
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POSITION INFO:

Our client, in the wine industry, is looking for a Procurement Officer to join their team based in the Stellenbosch area as soon as possible.

This role is ideal for an organized, detail-oriented individual who can assist the procurement department with day-to-day operations, ensuring smooth and efficient procurement processes. The successful candidate will play a key role in supporting the procurement team by managing administrative tasks, processing orders, coordinating with vendors, and assisting in various procurement-related activities.

Key Responsibilities:

• Provide comprehensive administrative support to the procurement team, including scheduling meetings, managing calendars, and preparing necessary documentation.
• Follow up on Corrective Action Requests (CARs) from both internal teams and suppliers, ensuring timely resolution and tracking.
• Assist in the preparation and processing of purchase orders, ensuring all details (pricing, quantities, and delivery dates) are accurate and up-to-date.
• Ensure that all orders are processed promptly to avoid delays in production or operations.
• Maintain and update vendor databases, ensuring accurate and current contact and contract details.
• Assist in vendor communication, helping to resolve any issues related to order fulfillment or supplier performance.
• Support the procurement team in evaluating vendor performance based on agreed metrics (on-time delivery, quality, pricing).
• Ensure all procurement documentation (e.g., contracts, purchase orders, supplier quotes, downtime/f-codes, claims, delivery notes) is accurately filed and maintained, both digitally and physically.
• Track and manage claims and any discrepancies related to deliveries or purchase orders.
• Assist in monitoring inventory levels to ensure stock levels remain in line with operational needs.
• Coordinate with suppliers to ensure timely replenishment of stock and proactively address any inventory issues.
• Prepare and distribute regular procurement reports, including spend analysis and supplier performance metrics, to assist with decision-making and process improvements.
• Ensure that all procurement activities comply with company policies and relevant industry regulations and standards.
• Assist in preparing and reviewing compliance documentation as necessary.
• Provide administrative assistance on procurement-related projects and initiatives, as needed, to improve procurement processes or implement new strategies.

Qualifications and Experience Requirements:

• Minimum of 3 years of experience in an administrative role, preferably within a procurement or supply chain environment. And within FMCG.
• Grade 12 (Matric) or equivalent qualification is required.
• Additional qualifications in business administration, procurement, or a related field are a plus.

Key Skills & Competencies:

• Organizational Skills: Strong organizational and time management abilities, with the capacity to handle multiple tasks and meet deadlines.
• Communication: Excellent verbal and written communication skills, with the ability to interact effectively with internal teams and external vendors.
• Microsoft Office: Proficiency in Microsoft Word, Excel, and Outlook.
• ERP Systems: Experience working with ERP systems, particularly SAGE X3, is highly preferred.
• Attention to Detail: Strong attention to detail, ensuring all procurement activities are accurate and compliant with standards.
• Teamwork & Independence: Ability to work independently and as part of a team to meet objectives and support the procurement function.
• Procurement Tools: Familiarity with procurement software and tools is an advantage.

Experience:

• Minimum 3 years of experience in an administrative role, preferably within procurement, supply chain, or FMCG environments.
• Prior exposure to procurement processes, order management, or vendor coordination is a plus.

The position is based in office in the Stellenbosch area and is a permanent full time position.

Location: Stellenbosch.

Salary: R12 000-R15 000 CTC per month (depending on experience), negotiable.

Starting date: As soon as possible.

Please apply online if you meet the above-mentioned requirements.

Please assume that your application was unsuccessful If you have not been contacted within 4 weeks.