Procurement Administrative Assistant

Recruiter:

SM Squared Talent (Pty) Ltd

Job Ref:

PTA000659/SN

Date posted:

Friday, April 11, 2025

Location:

Remote, South Africa

Salary:

R300 000 Monthly

SUMMARY:
Our client in Canada is looking for a Procurement Administrative Assistant to join their dynamic team this is a fully remote position.

POSITION INFO:
Key Responsibilities:
Purchase Order & Supplier Documentation:

Create and manage purchase orders (POs), ensuring accuracy and timely updates in Airtable.
Develop and maintain PO templates, labels, and supplier documentation (MSDS, CoAs, TDS, DOCs).
Verify that CoA net weights match final invoices and maintain organized documentation.

Supplier & Product Data Management:

Update and maintain product catalogues, pricing history, and supplier records.
Create and format Technical Data Sheets (TDS) using Canva and ensure consistency across platforms.
Support new supplier research, onboarding, and compliance tracking.

Collaboration & Process Improvement:

Work closely with sales, logistics, and finance to streamline procurement operations.
Suggest and implement process improvements to enhance efficiency.

Experience & Tools

1-2 years in procurement, supply chain, or admin roles.
Familiarity with Google Suite, Airtable, ClickUp, or Canva is a plus.

Educational Background:

High School Diploma required; Bachelor’s degree in Business Administration, Supply Chain, or related field is preferred.

Key Skills & Attributes:

Self-Starter: Work independently and proactively identify areas for improvement.
Efficient Execution: Meet deadlines with accuracy and attention to detail.
Adapt to Pressure: Handle competing priorities in a fast-paced environment.
Continuous Learning: Stay up to date with industry trends and tools.
Strong organization, problem-solving, and collaboration skills.

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