Procurement Manager

Recruiter:

4Racing

Job Ref:

PROC/TURF/22/02/22

Date posted:

Tuesday, February 22, 2022

Location:

Johannesburg, South Africa

Salary:

Negotiable

SUMMARY:
Manage and support the development of an effective centralized procurement management solution to ensure best value to 4 Racing by Planning, Organizing and Directing all Procurement and Storage related activities.

JOB DESCRIPTION:

Job purpose: Manage and support the development of an effective centralized procurement management solution to ensure best value to 4 Racing by Planning, Organizing and Directing all Procurement and Storage related activities in co-ordination with Suppliers and internal customer; in accordance to the company policies and procedures and by managing the Procurement team in the most effective and efficient manner while implementing and managing the Preferential Procurement, Enterprise Development and Supplier Development elements of the Broad Based Black Economic Empowerment scorecard.

Responsibilities

Key Performance Areas and Responsibilities for This Position

1.Manage the entire procurement process

Review current procurement guidelines and processes and streamline where necessary
Guide and assist divisions with procurement procedures and requirements
Review all procurement proposals to ensure that procurement guidelines are adhered to
Initiate, plan, develop and implement strategies for the improvement of the overall procurement process
Develop and recommend internal policies, controls and procedures, standards related to procurement
Ensure that procurement has been budgeted for or alternatively that the correct procedure is being followed, where item not budgeted for
Custodian of Enterprise Declarations and responsible for continuously updated 4 Racing’s supplier database
Establishing and managing a contracts database
Proactive research to identify and create SMME and BEE databases.
Monitor procurement targets to ensure that procurement is aligned to its B-BBEE targets
Provide training to all new staff on the Procurement process and guidelines
Create an enabling environment for developing enterprises
Develop enterprise development strategies
Promote enterprise development initiatives in the organisation

2. Review all tender documents before distribution

Develop checklists, for use by all tender committees, to assist with what the pre-requisites are for all procurement
Review recommended tender procedures to ensure that the tender process complies with 4 Racing’s procurement guidelines

3. Proactive responsiveness to any procurement related legislation

Establish an early warning system of being alerted to changes in legislation with regard to procurement
Realign tender processes, systems, and procedures with changing legislation and/or best practice
Take accountability and responsibility for new procurement-related legislation and its impact on the organization.

4. Construction Contracts procurement

Participate in all construction contract tenders (from issue of construction request to evaluation of tenders to recommendation of award of tender)
Participate extensively in all contract negotiations and contract agreements to ensure that there are appropriate BEE targets set, sufficient penalty clauses for negligence, non-compliance with targets, grossly inaccurate engineering estimates, etc.
Ensure that contracts are only awarded to entities with “compliant” BBBEE scorecards.
Monitor performance of terms and conditions of contract and penalties
Prompt audits on contractors with regards to achievement against targets as well as the authenticity of information
Ensure that for every major contract awarded, 4 Racing structures the Enterprise development aspects in such a way that the organisation gets the credit for the enterprise development as opposed to the construction entity.
Design and recommend enterprise development initiatives that would assist and grow the smaller black entities.

5. BEEE

Assess as-is score for Enterprise Development and Procurement on the BBBEE scorecard on a six-monthly basis
Report on as-is score to EXCO
Monitor and report on achievements against those targets on a six-monthly basis
Formulate action plans and promote same to Divisional Heads to ensure achievement of targets on BBBEE scorecard

6. Staff Management

Provide leadership, direction, mentoring, and guidance to subordinates
Responsible for ongoing development and training of staff
Evaluation of sub-ordinate performance

7. Live up to 4 Racing’s professional standards

Create a sense of urgency
Show integrity in dealings with others
Show commitment to excellence
Promote and implement innovation
Strive for excellence in customer service
Actively recognize the importance of people

Qualification and Experience
Degree in Business Administration, Public Administration, Law, or other related disciplines CIPS Certificate/ Diploma Purchasing and Supply Chain qualification etc

At least 5 years of relevant professional experience in the administration of procurement of goods, works, and services and practical knowledge of contract monitoring, as well as knowledge and experience in financial and management accounting, legal contract, and employment law.

Knowledge
Competency	Description
Business Environment	Sound knowledge of the business environment, the relevant role-players within the business, and their key responsibilities and outcomes
Business Administration	Knowledge of appropriate business practices and procedures. Ability to allocate resources, plan procurement and oversee budgets and contracts to ensure the fiscal stability of the organization
Financial Management	Ability to plan and monitor the use of expenditures to meet organizational objectives and compliance. Ability to prepare budget documents and reports.
Industry Knowledge	Knowledge of the industry, existing and potential clients, and stakeholders
Product Knowledge	Sound knowledge of the PGL product base
Skills
Competency	Description
Advanced Communication	Advanced business communication skills enabling verbal and written communication at all levels
Computer	The ability to utilise the correct computer software and the relevant functionality applicable to the outcomes required
Leading Work Teams	Ability to establish expectations and clear direction to meet goals and objectives of ongoing work for a group of employees. Ability to motivate and engage employees through effective communication
Managing Work Processes	Ability to measure and evaluate work processes, services, and products to achieve organizational goals. Ability to redesign processes as needed using best methods and technology to meet or exceed business needs. Ability to use appropriate methods to identify opportunities, implement solutions, and measure impact.
Client/Customer Service:	Ability to develop and maintain strong relationships with clients (those who buy goods and services, and for whom formal professional services are rendered) or customers (those who consume goods and services) by listening to the client/customer and understanding and responding to identified needs.
Attributes
Competency	Description
Attention to Detail / Detail Focused	The ability to attend to finite detail whilst executing outputs to ensure the quality-of-service delivery
Customer Focused	The awareness of the customer needs and expectations and the fulfilment of the customer needs and requirements
Deadline Driven	The ability to determine deadlines and execute outputs accordingly without exceeding target dates
Diversity Management	The ability to manage in dealing with people of different backgrounds to maintain sound relationships
Independent	The ability to act independently from others without requiring management and supervision
Motivated	The ability to feel enthusiastic, interested, and committed to do something or have an effect on other people
Multi-tasking	The ability to attend to multiple tasks at the same time and to be able to perform each task competently
Pro-active	The ability to forecast occurrences and implement the necessary actions to overcome the occurrence
Work Under Pressure	The ability to maintain work rate according to standards whilst operating under severe time and delivery constraints

Closing date 28 February 2022. You may forward your application to:P Racing.com

NB! This job is now closed. You can apply for other jobs by uploading your CV.

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