Procurement and Finance Officer

SUMMARY:
Procurement and Finance Officer

POSITION INFO:

Overview:

We are seeking a highly motivated and organized Assistant Bookkeeper / Accounts Controller/Buyer to join our growing team. This individual will play a crucial role in supporting the procurement and accounting functions, ensuring efficient and accurate financial processes. Responsibilities will include managing procurements, maintaining records, assisting with accounts payable, and providing cost management information.

Responsibilities:

• Procurement:
• Negotiate with suppliers to secure the best quality, price, and service for goods and services.
• Control and issue purchase orders, ensuring timely delivery and efficient follow-up.
• Maintain accurate records of all procurement activities, including purchase orders, invoices, and deliveries.
• Regularly review supplier performance and recommend alternative products or purchasing strategies.
• Manage outstanding orders and ensure seamless processing through the Pastel Partner system.
• Manage the receiving of purchases and perform quality control checks before processing.
• Assist sales agents with immediate purchasing requirements.
• Accounting:
• Ensure accurate general ledger account allocations for purchase orders.
• Assist with accounts payable functions, including timely processing of invoices and payments.
• Prepare documents and reports for month-end closing procedures.
• Collaborate with the Finance Manager to provide cost management information and reports.
• General:
• Maintain strong communication and collaboration with internal and external stakeholders, including suppliers, sales agents, and finance team members.
• Effectively utilize Pastel Partner and Microsoft Office 365 software applications.
• Demonstrate a strong work ethic, attention to detail, and the ability to prioritize tasks in a fast-paced environment.
• Continuously develop knowledge and skills in procurement and accounting practices.

  Key Performance Indicators (KPIs):

  • Procurement:
  • Percentage of purchases secured at or below target price points.
  • On-time delivery rate for purchase orders.
  • Accuracy rate of purchase order entries and general ledger allocations.
  • Number of identified and implemented cost-saving measures through supplier negotiations.
  • Accounting:
  • Percentage of invoices processed and payments made within designated terms.
  • Accuracy rate of month-end closing procedures.
  • Timeliness of cost management information provided to the Finance Manager.
  • General:
  • Efficiency and accuracy in completing assigned tasks.
  • Positive feedback received from internal and external stakeholders.

    Qualifications:

    • Matric certificate
    • Diploma or Degree in Procurement, Finance, Accounting, or a related field (essential).
    • Fluency in English and Afrikaans (essential).
    • Minimum of 3-5 years of experience in procurement roles within a manufacturing environment (essential).
    • Excellent written and verbal communication skills.
    • Proficiency in Pastel Partner and Microsoft Office 365 (essential).
    • Well-organized, self-motivated, and with a strong work ethic.
    • Target-oriented and able to work effectively under pressure.
    • Strong problem-solving and analytical skills.