Programme Co-Ordinator - 6 Month Contract

This role is a hybrid role (on-site 3 days per week, not necessarily full days or when required.  As a skilled Programme Co-ordinator you should have the following experience

• Knowledge, content management and practical application of methodologies (e.g. Project Management Framework), templates, best practices, training material and research
• Request, receive and consolidate Project Status reports
• Maintain a Project Register by obtaining and distributing all relevant information pertaining to projects
• Schedule, attend and minute Project and Portfolio level health reviews
• Schedule, attend and minute Demand Forum reviews
• Track actions and consolidate a minute tracker tool for relevant IT Portfolio meeting and forums
• Maintain an integrated project resource plan to track project resource and ensure optimal project resource utilization
• Ensure and maintain a central repository of key project deliverables per project (e.g. project registration forms, business cases, project definition reports, post project reviews, post implementation reviews, project status reports etc.)
• Support Project Managers by locating and providing templates and best practice material
• Assist with IT Portfolio presentations
• Assist with administering the business framework for project prioritization
• Assist with the administration of the project management training course
• Assist with the onboarding of Project Managers
• Maintain knowledge base and intranet pages
• Monitoring programme progress and creating programme status reports for IT leads and stakeholders.
• Scheduling stakeholder meetings and facilitating communication between the IT programme/project leads and stakeholders throughout the project life cycle.
• Taking of and distributing meeting notes and following up on agreed tasks with stakeholders
• Managing project/programme management documents such as the delivery plan, budget, schedule or scope statement, as directed by the IT Programme lead.
• Support team members when implementing risk management strategies.

Minimum requirements

• Diploma or similar in business administration, management or a related field
• Beneficial Project management certifications (Certified Associate in Project Management (CAPM), project management professional (PMP) or similar) Working knowledge of project management software
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint, Projects, Teams)
• Excellent interpersonal skills
• Excellent communication skills
• Attention to detail
• Exceptional verbal, written, and presentation skills
• Ability to work on tight deadlines

Additional Criteria

• Contract Management experience
• 2 to 3 years demonstrated working background in administration and providing project office services to projects  Strong planning and organisational skills
• Financial management skills would be advantageous
• The ability to manage information
• Analytical and systemic thinking ability
• The ability to communicate, both written and verbal, at all levels in the organization.
• Ability to read, analyze large quantities of data and/or information, interpret and identify relevant trends and summarize into meaningful management reports
• Must be able to work in a pressurized environment.
• Customer service orientation
• Delivery focused and goal driven
• Flexible
• Builds effective relationships with line management, team members and customers
• Appropriately derives and organises the essence of information to draw solid conclusions
• Proactively approaches others to obtain missing information
• Demonstrates a results-oriented mindset in planning and implementing activities/projects
• Plans with a realistic sense of the time and resource demands involved, maintaining awareness of the interrelationships between own and other activities/project
• Monitors and tracks progress to ensure delivery of all planned commitments, and keeps the appropriate people informed
• Listens attentively and checks understanding of the message being received.
• Prepares clear, well-structured presentations using a variety of tools and techniques.
• Prepares written reports and briefs and communicates ideas clearly.
• Speaks fluently in team meetings when presenting information.
• Discusses issues and exchanges information with partners to identify areas of mutual interest and benefit.
• Genuinely cultivates personal bonds with colleagues in order to enhance performance throughout the organisation.
• Adjusts to work effectively within new work structures, processes, requirements, or cultures
• Demonstrates resourcefulness in acquiring necessary knowledge, skills and competencies to adapt to change