Property Administrator

SUMMARY:
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POSITION INFO:

Orion Real Estate Limited has an exciting opportunity for an experienced Property Administrator to join our dynamic team!

If you have previous Property Admin experience, good organisational skills and above-average attention to detail, you may have what it takes.

• Grade 12 or equivalent qualification.
• A Tertiary Qualification related to Property Administration
• At least 3 - 5 years of relevant experience in a Property Admin role.
• Must be Computer Literate in Microsoft Windows & Office 365 (Word & Excel on intermediate level essential).
  
• Experience in Rent Roll, Utilities import files, Tenant queries and collections, Tenant account reconstructions and TPN required.
• A working knowledge and experience of MDA, Novtel and / or Broll Online Billings system will be an added advantage.
  

• Communication with tenants, as and when required.
• Email and deliver statements to tenants before or on the 25th of each month.
• Meet internally to discuss collections.
• Reach weekly collection targets.
• Ensure payment / receipt allocations are done accurately and timeously.
• Responsible for the correctness of the tenant and building information on the property management system.
• Drafting of leases from offer-to-lease, calculation of stamp duty and leasing commissions.
• Assisting management to develop and implement innovative credit control systems to enhance collection strategies.
• Issuing final letter of demand to defaulting tenants by the 7th of every month, as and when necessary.
• Preparation and discussion of tenant lock-up list, as and when necessary.
  
• Handing over to legal if no response is received in discussion with management.
• Obtain ITC/TPN Reports, as and when required.
• Preparation of required reports for month end:
  • Collection Reports
  • New handed over accounts
  • Tenant lock up list
  • Arrear List
  • Parking Reports
• Balancing Debtors list to bank statement on a daily basis and passing information to CFO.
• Balancing debtors list to debtors control accounts on a monthly basis and pass the information to the CFO.
• Prepare summary of rent roll to satisfy management information needs.
• Monthly recoveries report for electricity, water, refuse, rates and sewerage usage.
• Obtain and check bank statements on a daily basis.
• Receipt all cheques and cash on a daily basis onto the property management system (Novtel).
• Contact the bank required any unallocated payments to verify allocation of payments.
• Record any unpaid items from the bank statements to immediately follow-up with tenants
• Process age analysis.
• Reconcile and audit accounts for correctness.
• Prepare reconciliations for tenants.
• Maintain control of and record adjustments.
• Liaise with tenants and assist them in any way possible with any problems they may experience in respect of outstanding monies
• Record any complaints regarding repairs and maintenance and inform the relevant manager
• Processing of monthly Rent Rolls
  • Rent
  • Utilities Recoveries
  • Payments
  • Sundry Charges
  • Adjustments
• Load Meter Readings onto property management system
• Ensure full recovery from tenants
• Audit and adjust all lease agreements and check for correctness of details
• Affect escalation of lease charges on property management system according to signed lease agreement
• Record and update tenant information on property management system
• Allocate rate per square meter on property management system
• Liaise with management to apply corrections on lease agreements
• Keep vacancy schedule updated
• Auditing of all properties pertaining to the verification of tenant details

PLEASE TAKE NOTE: