Property Administrator

SUMMARY:
Perform full administrative function in lease preparation and conclusion as well as effectively manage arrears and tenant queries.

POSITION INFO:
TENANT ADMINISTRATION

• Load and update Tenant on the In-house PIMS system;
• Tenant Statements:
• Receipt allocations from Bank Statements
• Current expiries
• Interest generation
• Meter reading generation
• Manual billings/adjustments/recoveries
• Lease billings
• Debit Run
• Finalized statements to Tenants
• Debit Orders
• Reconciliations and resolution of queries
• Tenant Turnover
• Finalize vacated Tenant accounts and Deposit refunds

• Obtain Credit Check and FICA where necessary
• Raise Lease input summary (LIS)
• Raise lease on the In-house PIMS system
• Update Lease Register
• Handle all leasing matters with the leasing department
• Annual Municipal and Rates increases

• Following up on outstanding payments
• Update the Arrears report
• Update and utilize company credit control service provider facilities (TPN)
• Prepare handover to Legal Credit Controller where applicable

• Maintain Property and Unit data on In-house PIMS system
• Notify Utility Company of any tenant changes/updates and Accruals monthly
• Maintain Parking Schedules and Access discs
• Processing of Municipal and other invoices
• Account Reconciliations
• Consolidation of monthly management reports

• Grade 12 (Matric), Relevant Diploma, Strong Proficiency in relevant computer packages (MS Office) and software package

• A minimum of 5 years’ experience in Property Administrator role and Financial accounting experience
• Customer Service experience
• Background in Property Leasing
• Strong Proficiency in relevant computer packages (MS Office) and software packages (PIMS or MDA)