Property Development Assistant - Property

SUMMARY:
A well-established property development company requires an organized and self-driven individual to join their growing team to support their day-to-day operations and ensure all projects are managed effectively and completed on time as per the clients’ specifications.

POSITION INFO:
Minimum requirements for the role:

• A matric and previous experience in a similar administrative role, preferably in the property development or real estate industry is preferred but not essential for this role.
• Previous experience having worked on Google Spreadsheets is preferred.
• Previous experience working on Xero Software is an advantage but not essential for the role.
• Ability to effectively manage multiple tasks and prioritize workloads.
• Strong attention to detail and high levels of accuracy.
• Excellent communication skills, with the ability to liaise effectively with suppliers, tenants, and internal team members.
• Good organizational and time management skills.
• Ability to work independently and as part of a team in a fast-paced environment.
• Basic understanding of property development processes is an advantage.

• Ordering and collecting items and stock from suppliers in accordance with project timelines.
• Ensuring items are properly recorded and delivered to the appropriate project sites.
• Maintaining accurate logs of all stock received and inventory updates.
• Logging and maintaining all receipts, invoices, and purchase records using google spreadsheets.
• Ensuring accurate and timely updating of financial documentation for purchases.
• Assisting with the compilation and organisation of documents related to property purchases for submission to conveyancers, legal teams, and other relevant parties.
• Regularly updating and maintaining project trackers on google spreadsheets.
• Monitoring project timelines, costs, and other key metrics to ensure progress is on track.
• Providing project updates to management, identifying any risks or issues that may require attention.
• Serving as the primary point of contact for all tenants, addressing their concerns, providing updates, and facilitating communication between tenants and management.
• Responding to tenant queries in a professional and timely manner.
• Coordinating any necessary repairs, maintenance, or service requests with the appropriate parties.
• Preparing invoices for goods and services rendered, ensuring all details are accurate.
• Submitting invoices for management approval and ensuring timely processing for payments.
• Assisting with the processing of staff salary and wage payments.
• Attending team meetings, taking clear and comprehensive notes.
• Ensuring follow-up on any tasks or actions arising from meetings.