Property Portfolio Manager & Personal Assistant

Recruiter:

West Coast Personnel

Job Ref:

CPT000218/NDB

Date posted:

Friday, February 28, 2025

Location:

Wynberg, South Africa

Salary:

R13,000 Monthly

SUMMARY:
Working Hours: Part-time (08:00 AM – 1:00 PM)

Job Overview:
A highly organized, self-motivated, and detail-oriented individual is sought to manage a property portfolio and provide personal assistance to company directors. The ideal candidate must be able to work independently, maintain meticulous records, and have a logical and structured approach to tasks. Preference will be given to candidates with an accounting background, and experience in property management will be advantageous.

POSITION INFO:
Key Responsibilities:

Property Portfolio Management (14 properties)

Generate and send monthly invoices.
Monitor rental payments and ensure timely deposits.
Process levy and municipal bill payments.
Compute and file bi-monthly VAT returns.
Submit monthly salary deductions via e-Filing.
Maintain financial records and post transactions into an accounting system for management accounts.
Conduct property inspections, liaise with tenants, and coordinate maintenance.
Allocate credit card purchases, maintain financial records, and file all relevant documents.

Personal Assistant Duties

Provide administrative support to two company directors.
Manage personal affairs for one director (partially UK-based), including:

Handling municipal rates and Homeowners Association (HOA) correspondence and payments.
Managing building and vehicle insurance, including annual license renewals and UK road tax.
Overseeing personal and home insurance renewals.
Scheduling vehicle servicing and roadworthiness checks (UK).
Reconciling credit card statements and maintaining accurate financial records.
Managing medical aid files and processing medical account payments.
Keeping track of personal diary commitments, including insurance and financial renewals.

Candidate Requirements:

Strong organizational and administrative skills.
Ability to work independently and manage multiple responsibilities.
Excellent attention to detail and record-keeping.
Proficiency in accounting and financial management (preferred).
Prior experience in property management (advantageous).
Familiarity with accounting software and e-Filing.
Professional and even-tempered demeanour.

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