Property Portfolio Manager & Personal Assistant

SUMMARY:
Working Hours: Part-time (08:00 AM – 1:00 PM)
 
Job Overview:
A highly organized, self-motivated, and detail-oriented individual is sought to manage a property portfolio and provide personal assistance to company directors. The ideal candidate must be able to work independently, maintain meticulous records, and have a logical and structured approach to tasks. Preference will be given to candidates with an accounting background, and experience in property management will be advantageous.

POSITION INFO:
Key Responsibilities:

• Property Portfolio Management (14 properties)

• Generate and send monthly invoices.
• Monitor rental payments and ensure timely deposits.
• Process levy and municipal bill payments.
• Compute and file bi-monthly VAT returns.
• Submit monthly salary deductions via e-Filing.
• Maintain financial records and post transactions into an accounting system for management accounts.
• Conduct property inspections, liaise with tenants, and coordinate maintenance.
• Allocate credit card purchases, maintain financial records, and file all relevant documents.

• Provide administrative support to two company directors.
• Manage personal affairs for one director (partially UK-based), including:
• Handling municipal rates and Homeowners Association (HOA) correspondence and payments.
• Managing building and vehicle insurance, including annual license renewals and UK road tax.
• Overseeing personal and home insurance renewals.
• Scheduling vehicle servicing and roadworthiness checks (UK).
• Reconciling credit card statements and maintaining accurate financial records.
• Managing medical aid files and processing medical account payments.
• Keeping track of personal diary commitments, including insurance and financial renewals.

• Strong organizational and administrative skills.
• Ability to work independently and manage multiple responsibilities.
• Excellent attention to detail and record-keeping.
• Proficiency in accounting and financial management (preferred).
• Prior experience in property management (advantageous).
• Familiarity with accounting software and e-Filing.
• Professional and even-tempered demeanour.