payroll administrator

Recruiter:

Ace Personnel

Job Ref:

JHB000031/PK

Date posted:

Wednesday, August 17, 2022

Location:

Rustenburg, South Africa

SUMMARY:

The Payroll Administrator ensures that all aspects of the payroll are processed in a timeous and accurate manner, in accordance with policies and procedures and in alignment with relevant Collective Agreements.

JOB DESCRIPTION:

Description of main duties

Ability to multitask and work within deadlines
Outstanding organizational and time-management abilities
Excellent communication and interpersonal skills
Problem-solving aptitude
Strong ethics and reliability
Energetic and positive attitude
Roles and Responsibilities
Time and Attendance Control submission of and view all departmental time sheets daily.
Notify all department managers to make changes and authorize/sign-off time sheets manually.
Advise departments to submit all supporting documentation in accordance with deadlines.
Daily late-coming reports to be sent out to Operations Managers, Production Managers and HR.
Capture all leave records on time and attendance system and ensure that this marries up to Psiber records.
Assist with set-up and implementation of time and attendance systems.
Spot check shift set-ups and linkage on time and attendance system.
Check and Submit Labour broker T/Sheets in time for all TES employees Payroll Administration Import hours and make required manual adjustments as per management authorization/approval.
Process all wage related input on payroll system by analyzing, preparing and inputting payroll data. E.g. capture sick notes, leave forms, manual overtime adjustments, increases, banking details etc.
Check all overtime, allowances, leave, and performance bonus, subsistence allowance, shift allowance, reimburse travel approved by managers and input on payroll.
Extract relevant reporting from payroll and ensure a balanced payroll.
Prepare payroll pack for auditing purposes.
Submit pay run to Payroll Supervisor /Senior Payroll Administrator for approval.
Prepare and submit EFT's and requisitions for final authorization and approval.
Print, fold and distribute pay slips per department / [URL Removed] assist wage employees with day to day queries regarding payroll (leave, wages, etc.).
Develop processes and procedures to standardize payroll processing across the Division and assist with implementation and training.
Process employee termination and documentation such as UI-19, salary schedule, maternity UIF documentation [URL Removed] payroll pack to be filed accordingly.
Original employee documentation to be filed weekly in employee files accordingly.
Knowledge of Bargaining council rules and linking of transactions on payroll systems per individuals
Month-End Processing Prepare and submit 3rd party and garnishee payment schedules to relevant assigned person.
Monthly absenteeism data to be prepared and confirmed.
Reporting
Managing all payroll reports, time sheets, individual attendance and other related documentation.
All adhoc reports requested by Supervisor and Group Payroll Manager.
Prepare weekly overtime reports in accordance with the Collective Agreement overtime allowance and/or exemption as advised by the HR Manager.
Assist with adhoc reporting for HR Manager and Operations Managers
Document Control Issue IRP5 certificates to all permanent and temporary staff as [URL Removed] and provident fund bonus statement to be distributed

Job Requirements

Qualifications

Relevant Tertiary Qualification e.g. Diploma in Payroll Administration (Ideal)Psiber/Sage 300 payroll experience Microsoft excel at least intermediate level

Experience

At Least 3 - 5 years' experience in Payroll or Accounting environment .

Additional Information

Knowledge of applicable laws, standards and specifications

PLEASE NOTE: if you dont get any response from us within 14 days, consider your application unsuccessful. We reserve the right to fill OR cancel positions as deemed necessary.

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NB! This job is now closed. You can apply for other jobs by uploading your CV.

payroll administrator

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