Receptionist

SUMMARY:
Receptionist
Our client a leading provider of high-quality machinery and equipment solutions based in Edenvale, Johannesburg is seeking a professional and friendly Receptionist with a minimum of 3 years of relevant experience. The ideal candidate will be the first point of contact for clients and visitors, providing exceptional service and ensuring smooth administrative operations at the front desk.

POSITION INFO:
Minimum Requirements

• Matric.
• A minimum of 3 years of experience as a Receptionist.
• Proficiency in Microsoft Office Suite
• Excellent communication and interpersonal skills with a customer-focused attitude.
• Strong organisational skills and attention to detail.
• Ability to multitask, prioritise and work effectively under pressure.
• Professional appearance and demeanour.

Preferred Skills:

• Experience with office management software or CRM systems.
• Qualification in Customer Service (Short course)
• Qualification in Business Administration (Short course)

 Roles and Responsibilities

• Greet clients and visitors in a courteous and professional manner directing them to the appropriate person or department.
• Answer, screen, and direct incoming calls promptly, taking messages and handling inquiries as needed.
• Manage and maintain the reception area ensuring it is tidy, welcoming and presentable.
• Handle incoming and outgoing mail, including sorting, distributing, and preparing documents for courier services.
• Schedule and coordinate appointments, meetings, and conference room bookings as required.
• Assist with general administrative tasks, such as data entry, filing, photocopying, and record-keeping.
• Liaise with internal staff, clients and service providers to support day-to-day operations.
• Maintain office supplies and place orders as necessary and ensuring stock levels are adequate.
• Handle confidential and sensitive information with discretion and professionalism.
• Provide support for other team members and departments as needed.
• Assist in maintaining and enforcing security systems such as verifying each visitor’s identity, ensuring intercom is in working order etc.
• Assist in maintaining internal communication infrastructure and systems. (Internet, telephones etc)
• Assist in maintaining the office building’s health and safety infrastructure and equipment. (Arranging service of fire protection equipment etc)
• Assist in Fleet Maintenance (licence renewal, maintenance & services)

Closing Date
Submissions for this vacancy will close on 18 November 2024, however, you will still have the opportunity to submit your CV for this position till 10 December 2024.
 
Please Note
Thank you for submitting your CV to Marvel Placement Consultants. We value your submission, and we try our utmost best to get back to each applicant. However, should your application be successful, we will be in contact with you. Should you not hear from us within two weeks of application, please consider your application as unsuccessful. We are however recruitment specialists and will keep your details on our database for possible future opportunities.
 
PoPI Act
Please note that Marvel Placement Consultants adhere to the POPI Act (Act No. 4 of 2013: Protection of Personal Information Act, 2013). Section 9 of PoPI states that “Personal Information may only be processed if, given the purpose for which it is processed, it is adequate, relevant and not excessive”.

 

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