Recruitment Administrator Intern

SUMMARY:
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POSITION INFO:

A Recruitment Administrator Intern plays a crucial role in supporting the recruitment process within an organization. Their duties often involve a mix of administrative, logistical, and support tasks to ensure a smooth and efficient hiring process. 

Duties:

1. Job Posting and Advertising

   • Creating and posting job advertisements on various job boards, company websites, and social media platforms.
   • Ensuring job descriptions are accurate, up-to-date, and aligned with company standards.

2. Applicant Tracking

   • Managing and updating the Applicant Tracking System (ATS) or other recruitment databases.
   • Ensuring candidate information is accurately entered and maintained.

3. Resume Screening

   • Reviewing resumes and job applications to shortlist candidates for initial screenings.
   • Coordinating with hiring managers to identify suitable candidates.

4. Interview Coordination

   • Scheduling interviews and assessments for candidates, including arranging logistics and sending confirmations.
   • Communicating with candidates and interviewers to ensure smooth scheduling and preparation.

5. Candidate Communication

   • Acting as the point of contact for candidates throughout the recruitment process.
   • Providing timely updates on application status, interview outcomes, and next steps.

6. Onboarding Support

   • Assisting with the preparation of onboarding materials and documentation for new hires.
   • Coordinating with HR to ensure new employees have a smooth transition into the organization.

7. Administrative Tasks

   • Performing general administrative duties such as filing, data entry, and managing correspondence related to recruitment.
   • Preparing reports and maintaining records on recruitment metrics and candidate pipelines.

8. Compliance and Documentation

   • Ensuring all recruitment activities comply with legal and company standards.
   • Maintaining records of recruitment processes and documentation for audits and compliance.

9. Candidate Experience

   • Ensuring a positive experience for candidates throughout the recruitment process.
   • Addressing any candidate queries or concerns promptly and professionally.

10. Recruitment Metrics and Reporting

    • Tracking and reporting on recruitment metrics such as time-to-fill, cost-per-hire, and source of hire.
    • Providing insights and recommendations to improve recruitment processes.

11. Coordination with Recruitment Team

    • Supporting recruiters and HR personnel with various tasks and projects.
    • Assisting in the development and implementation of recruitment strategies and initiatives.

12. Market Research

    • Conducting research on industry trends, salary benchmarks, and competitor hiring practices.
    • Providing insights to help refine recruitment strategies and attract top talent.

Skills:

1. Organizational Skills

   • Strong ability to manage multiple tasks and priorities effectively.
   • Excellent attention to detail and accuracy in handling recruitment documentation and data.

2. Communication Skills

   • Effective verbal and written communication skills for interacting with candidates, hiring managers, and team members.
   • Ability to convey information clearly and professionally.

3. Technical Proficiency

   • Familiarity with Applicant Tracking Systems (ATS), recruitment software, and job boards.
   • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant tools.

4. Customer Service Orientation

   • Ability to provide exceptional service to candidates and internal stakeholders.
   • Strong interpersonal skills and a professional demeanor.

5. Problem-Solving

   • Ability to address and resolve issues that may arise during the recruitment process.
   • Creative thinking and initiative in improving recruitment practices.

6. Confidentiality

   • Maintaining confidentiality of sensitive candidate and company information.

7. Time Management

   • Effective time management skills to handle the various tasks associated with recruitment administration.

8. Attention to Detail

   • Precision in handling data, preparing reports, and managing recruitment documentation.