SETA Administrator

SUMMARY:
SETA Administrator - Cape Town

POSITION INFO:

SETA ADMINISTRATOR – CAPE TOWN

Salary                 R13,500 pm

The company, which is based in Cape Town, is a registered training provider focused on delivering industry and job-specific skills assessments and training interventions to businesses and their employees across a variety of industries.  The company was established in 2003 and has provided over 3 000 companies with training interventions and upskilled over 55 000 workers through their branches across South Africa.

Responsibilities

• Address client issues promptly and provide feedback
• Adhere to Company and SETA codes of conduct
• Adhere to timelines for all administrative tasks
• Administer project documentation and ensure timely uploads
• Apply for and finalize project agreements with SETAs
• Attend branch and SETA meetings
• Capture and verify applications with supporting documents
• Compile statistical data for reports
• Coordinate SETA site visits and stay updated on SETA accreditation processes
• Coordinate Submit internal moderation reports and apply for external moderation with Project Coordinators for scheduling SETA moderations
• Ensure all professional documentation is current and correctly filed
• Ensure compliance with both stakeholders and qualification SETAs
• Ensure compliance with SETA, Company requirements, and legislative processes
• Ensure efficient SETA-related administration and document management.
• File all proof-of-submission documents per Company policy
• Follow up on outstanding contracts
• Follow up on reports, certificates, and outstanding SETA documentation
• Generate monthly reports on budgets and commitments
• Generate, distribute, and track contract signings
• Implement internal moderator report recommendations
• Maintain high national SETA administrative standards across all regional branches
• Maintain progress reports and keep management reports updated
• Maintain strong relationships with SETAs and relevant authorities
• Monitor and ensure internal/external moderation timelines are met
• Receive, evaluate, and process applications for approval
• Register and enroll in national projects (learnerships, apprenticeships, skills programs) with SETAs
• Report learner terminations, registrations, absconding, or suspensions to SETAs
• Request and manage external SETA / NAMB moderations
• Request certificates of competence from relevant authorities
• Request workplace approvals where applicable
• Respond to internal and external audit requests
• Stay updated on legislative, SETA, and QCTO developments
• Submit completed and quality-assured tri-party learner agreements to the Senior SETA Administrator
• Submit learner agreements and documents to SETAs within set deadlines
• Upload approved projects and ensure contracts are received and filed
• Upload learner results to SETA portals NLRD (National Learner Records Database) after each moderation

Requirements

• Matric
• Bachelor’s Degree in one of the following fields / disciplines:
• BCom in Human Resources
• Business Administration
• Organisational Psychology
• 2 years of experience in a similar industry and / or role
• Strong communications skills (both written and verbal)
• Valid driver’s license and own reliable vehicle (essential)
• Starting Date:  as soon as possible