SHE & RISK Administrator

Job Purpose

To undertake onsite Safety, Health, Environmental, and Risk (SHER) responsibilities, providing administrative support to the Operations team as required. This role is essential in ensuring that SHER practices are effectively implemented, managed, and continuously improved, in alignment with organizational goals and regulatory requirements

Key Accountabilities and Outputs

SHER Framework, Initiatives, and Communications

Administration: Manage the Health & Safety inbox, accident forms, safety risks reported, and general queries.

•Policy Development: Coordinate the development of health & safety policies, systems of work, and procedures according to regional requirements.

•Awareness: Lead SHER awareness initiatives and ensure all communications are clear and easily understood by all employees.

•Compliance: Proactively identify onsite activities that pose threats to health and safety and take necessary actions, including the suspension of unsafe activities

Ensure SHER Compliance

•Inspections: Conduct regular site inspections, identifying non-compliance, near-misses, and unsafe acts, and implement corrective actions.

•Reporting: Compile detailed safety reports as required and ensure compliance with statutory obligations in all areas related to health, safety, and welfare at work.

•Audits: Coordinate audits for allocated projects and ensure alignment with the BevCo Contractor

Management System.

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Risk Management: Assist in conducting risk assessments and ensure regular reviews for all work equipment and operations.

SHER Mitigating Actions

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Action Plans: Develop and recommend mitigating actions for non-compliance issues and escalate where necessary.

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Prevention: Assist in creating practical plans to rectify non-compliances, mitigate risks, and prevent reoccurrences.

Adherence to Quality, Food Safety, Health, Safety, and Environmental Standards

•Standards Adherence: Ensure strict compliance with all Quality, Food, Health, Safety, and Environmental policies.

•Enforcement: Enforce food safety and health regulations, maintaining a secure work environment.

•Hygiene and Contamination Control: Promote awareness and implement measures to prevent product contamination.

•Compliance Knowledge: Stay updated with relevant business information, policies, processes, and ensure adherence to GMP’s (Good Manufacturing Practices).

•Training: Enforce the implementation of learnings from training sessions and maintain high levels of cleanliness and orderliness.

Qualifications and Experience

•Grade 12

•SAMTRAC certification

•National Diploma in Safety Management (advantageous)

•Courses in SHEQ management systems (ISO 9001, ISO 14001, ISO 18001) (advantageous)

•Hazard Identification and Risk Assessment

•Accident investigation techniques

•First Aid certification

•Minimum of 3 years of experience in Health and Safety, Environmental Management, Risk Assessments, FMCG, or Warehousing

•Proficiency in MS Excel, MS Word, Email, and MS PowerPoint

Key Competencies

Communication

•Routine communication for instructions, requests, or normal work tasks.

Problem Solving

•Proactively identify functional problems related to specific processes orpolicies and determine the best solutions based on provided guidelines.

Continuous Improvement

•Seek opportunities for improvement in SHER processes and adapt quickly to new ideas and best practices.

Legal and Ethical Conduct

•Stay current with laws and company policies governing work activities and ensure compliance with all legal and professional standards.

Planning and Organising

•Manage time effectively, prioritize tasks, and ensure successful completion of responsibilities under stressful deadlines.

Collaboration

•Actively contribute to team efforts, share expertise, and maintain strong relationships with internal and external stakeholders.