Qualification
Standard 12; Administration Diploma; SAMTRAC or Equivalent; Thorough knowledge and implementation of the COIDA and General Administrative Regulations and f the Occupational Health and Safety Act
Experience
Minimum of 3 years of work experience in the development and implementation of Accident Investigation and Reporting Procedures within a large entity and a proven experience in the implementation of COIDA; General Administrative Regulations of the Occupational Health and Safety Act
Key Performance Areas
- Compile and update the Injuries on Duty (IOD) Spread Sheet
- Liaise with line managers to ensure the proper Reporting and Investigation of Accidents
- Collate accident information and send it to the company insurers and Compensation Commissioner
- Follow up on IOD cases and update outstanding legal documents
- Open and update individual employee IOD files.
- Ensure that IOD medical records remain confidential and liaise with medical doctors and the commissioner to update such medical records
- Ensure the absence of IOD case backlog
- Escalate all IOD cases requiring the attention of senior management
- Gather and confirm submission of monthly reports and other related evidence from SHEQ Coordinators and submit consolidated information to management
- Ensure that standardized information is communicated to all SHEQ coordinators
- Compile minutes and Agenda for departmental meetings
- Take SHEC Steering and Technical committees minutes, and agenda and ensure communication thereof
- Co-ordinate the training schedule of departmental employees
- Arrange, attend and track departmental meetings
- Ensure that document and data control systems are maintained and updated
- Compile monthly reports and submit them to line management
- Compile daily and monthly biometrics attendance register
- Ensure that departmental petty cash is handled and controlled in line with internal Supply Chain Policy and petty management procedure.
- Act as a departmental buyer in the Supply Chain Process,
- Ensure timeous buying of goods and services in line with the departmental budget and SCM Just In Time process.
- Take part in the formal internal SHEQ audits as well as Contractor audits
Arrange medical health surveillance schedule and communicate to employees and supervisor
Skills and Knowledge
· Ability to understand and apply government Regulations and Acts related to injuries on duty.
· Experience in the investigation of injuries.
· Good interpersonal relationship skills.
· Health and Safety Administrative principles and practices.
· Health and Safety implementation and auditing principles.
· COIDA
· Occupational Health & Safety Act (including the regulations)...
· Well-documented document control system.
· Analytical, thinking, and Judgement skills.
· Communication Skills (advanced).
· Interpersonal Skills.
· Negotiation Skills.
· Teamwork.
· Planning and Organising Skills.
· Self-Management skills.
· Environmental practices.
· Advanced Report writing skills.
· Advanced computer skills.
