SHEQ, Maintenance and Security Supervisor

SUMMARY:
SHEQ / Facility Maintenance and Site Security Supervised required for our global client's DC situated in Epping on an assignment basis.  The purpose of the role would be to ensure that the DC compiles with the Risk Control Policy, OSHACT regulation, maintains planned site maintenance and to supervise and control contracted security on site.  A minimum of 3 years' experience in a similar role is required as per the specification below.

POSITION INFO:
Activities:
 
To Protect Personnel and company property and assets:

• Ensure that proper access control is maintained.
• Ensure that no personnel or company property or assets leaves the premises without proper authorized documentation.
• Ensure that the Risk Control program is adhered to as prescribed to as per the DCM.
• Report any irregularities to the DCM.
• Check on closedown procedures, to ensure that buildings and offices are securely locked up.
• Ensure proper key register is kept and that al keys are securely handed and issued to responsible persons.
• Update site security manual and adhere to all security measures.
• Ensure that fire prevention measures are adhered to.
• Alert DCM of wastage after hours i.e. lights left on, air conditioners, leaking water or other leakages.
• Report and investigate any irregularity to DCM
• Perform and report ad hoc investigations when required by DCM.
• Communicate and report all outside information received from informers to DCM.

• Inspect and ensure that the guards report for duty on time, neatly dressed and fit for duty.
• Manage contract security and ensure healthy relationships with all employees.
• Apply performance management and discipline.
• Perform daily checks on modular incident report.
• Advise and implement alternative routes and duration of patrols when required.
• Ensure that security guards are well trained in their duties with special attention to firefighting procedures.
• Submit a report on the performance of the contract security to the DCM.
• To ensure frequent patrols and checks are done on a daily basis after hours and over weekends throughout the premises.
• Ensure that CCTV room is utilized properly and report all discrepancies to the DCM.
• To check daily safety and risk control measures.
• Attend to call-outs after hours when required and notify the DCM immediately i.e. security related, fire, theft and any other emergencies, etc.

• To evaluate security procedures and systems on a regular basis, identify shortfalls and make recommendations to the DCM.
• Evaluate the effectiveness of the CCTV systems on a regular basis and make recommendations.

• Implement and co-ordinate Group Safety Standards, CRM System, OSH Act, Municipality and Building Regulations, SABS Codes and COID Act.
• Identify and minimize hazardous and potential risk situations through inspections and make recommendations to the DCM.
• Update Health and Safety Induction Manua regularly.
• Implement any amendments application to legislation and make recommends to the DCM on approval from Senior Management.
• Ensure contractors commitments to safety on site by inspecting the areas where work is being performed.
• Co-ordinate all defects reported by Health and Safety Representatives.
• Analyse safety statistics and recommend remedial action to DCM.
• Maintain high housekeeping standard, demarcation and symbolic signs with the involvement of Line Managers.
• Ensure that personnel are trained to acceptable level of compliance and give feedback to DCM.
• Co-ordinate all safety representative appointments and safety meetings.
• Submit Heath and Safety requirements to DCM for budget purposes.

• Compilation of year budgets for cost centres.
• Month to month monitoring of budget variations.
• Ensure competitive quotations for all projects.
• Ensure that only the best products are used.

• Repainting program for buildings, roads and floors.
• Building renovations and upgrades.
• Road maintenance.
• Garden maintenance.
• Continuous improvements on site to enhance appearance.
• Electrical installation maintenance.

• Ensure compliance of all registers through regular checks i.e. ladder, portable electric, etc.
• Report on all investigations concluded with recommendations to the DCM.
• Submit monthly report on responsible disciplines.
• Submission and control of operation expenditure and capital expenditure budgets to the DCM.
• Obtain statistical information regarding picking and checking errors and compile monthly security report for DCM.
• Record all matters related to security in the contractor’s occurrence book.
• Ensure compliance of access control. This includes visitors, staff, suppliers, customers and contractors.
• Complete contractor permits for all suppliers.
• Complete maintenance requisition forms and allocate work.
• Minutes of meetings.
• EPMS contracts.
• Complete capital request forms

• Knowledge of the OHSACT.
• Knowledge of the Risk Control Standards.
• Management of subordinates.
• Disciplinary procedures.
• Investigation skills (advantageous).
• Computer literacy including MS Office Word, Excel, PowerPoint and Outlook.
• Grade 12
• A minimum of 3 years’ experience plus in the Risk Control discipline in a supervisory capacity.