Sales & Marketing Administrator

SUMMARY:
Our client, based in the Northern Suburbs, is an internationally established manufacturing company seeking a Sales and Marketing Administrator.

(1 Year Fixed-Term Contract)

POSITION INFO:
Requirements:

• Based in Cape Town
• Matric / Senior Certificate
• 2-5 Years experience in similar field
• Experience on Syspro Knowledge  
• Marketing qualification (Beneficial)

• Check pricings.
• Administration and SYSPRO. 
• Check packaging (small, medium, large, minis etc.)
• Check freight rate with logistics.
• Create a file once an order is received and insert all documents inside.
• Update weekly order intake report.
• Update weekly intake summary report.
• Update budget vs actual report (quantity and sales invoiced).
• General admin: travel plans, quotes, bookings, business cards etc.
• Assisting with corporate on future exhibitions: quotes, updating budget etc.
• Updating the customer database and liaising with logistics.

• Prepare meeting minutes for the sales and PPC (Production Planning and Control).
• Attend both meetings and take the minutes.
• Communicate minutes and action items to responsible parties after meeting.
• Follow up on progress of above and prepare for meeting.

• Responsible for customer complaint registration.
• Register customer complaints with CC number.
• Complete CC index to reflect status of CC.

• Create proforma’s and invoice duties for local and international clients.
• Open order proforma’s after acceptance by customer or notice by sales.
• Create and maintain shipping Instructions (SI).
• Create new customers on Syspro.
• Update/maintain customer profiles on Syspro.
• Load requisitions – travel expenses and general administration such as business cards.
• Assist sales with the credit note application forms – If re-invoice is required a new proforma is to be made on Syspro.

• Get marketing quotes.
• Manage advertising schedule.
• Update website where needed.
• Arrange for new ad or brochure designs with graphic designers.
• Arrange for translations for adds, website and brochures.
• Prepare invoice and proof or works with PO's for payment.
• Load requisitions – marketing expenses.
• Compile marketing budget annually.
• Arrange and manage trade shows.
• Manage both social media accounts: LinkedIn and Facebook weekly.
• Managing and upkeep with product spec sheets of all products: liaising with Engineers
• Manage and upkeep with HD photos of all products.
• Promote New product development.
• Market research and new market segments- example - retail and construction.