Secretariat and Legal Administrator

SUMMARY:
To support the Company Secretariat and Legal head by coordinating and executing various activities within the office, and handling all administrative tasks while portraying a professional image of the Trust, resulting in ongoing client delivery and satisfaction.

POSITION INFO:

Main Responsibilities (not limited to):

• Manage general secretariat diary and Board & Committee meetings.
• Ensuring all Board member have access to the relevant information.
• Global Partners: Governance Instrument- Managing migration and onboard for Board and committee members.
• Maintain and update Declaration of Interests for Board Members.
• Ensure that all Board members personal information is up to date on the company systems. 
• Update regulators on Board membership. 
• Maintain Statutory records. 
• Circulate round robin resolutions and documents to the directors for signature
• Updated and filed Declaration of Interests documents of Board Members
• Collect the required information to update, prepare and process for submission directly on the CIPC e-service portal of Service providers.  
• Assist with reviewing contracts where necessary.
• Updated Trust and Company information electronically and ensure hard copies are available for submission.
• Arrange local and International travel logistics for the Board members and the Department.
• Ensure all Travel information is accurately and timeously communication with external and internal stakeholders.
• Professional and diligent communication with Trustees, Service Providers and Staff members, ensuring all stakeholders are updated on relevant Boards and Committee information via email, Aide Memoire and telephonically