Secretariat and Legal Administrator

Recruiter:

Babantle Experts

Job Ref:

Secretariat and Lega..

Date posted:

Wednesday, October 2, 2024

Location:

Johannesburg, South Africa

Salary:

Negotiable

SUMMARY:
To support the Company Secretariat and Legal head by coordinating and executing various activities within the office, and handling all administrative tasks while portraying a professional image of the Trust, resulting in ongoing client delivery and satisfaction.

POSITION INFO:

Main Responsibilities (not limited to):

Manage general secretariat diary and Board & Committee meetings.
Ensuring all Board member have access to the relevant information.
Global Partners: Governance Instrument- Managing migration and onboard for Board and committee members.
Maintain and update Declaration of Interests for Board Members.
Ensure that all Board members personal information is up to date on the company systems.
Update regulators on Board membership.
Maintain Statutory records.
Circulate round robin resolutions and documents to the directors for signature
Updated and filed Declaration of Interests documents of Board Members
Collect the required information to update, prepare and process for submission directly on the CIPC e-service portal of Service providers.
Assist with reviewing contracts where necessary.
Updated Trust and Company information electronically and ensure hard copies are available for submission.
Arrange local and International travel logistics for the Board members and the Department.
Ensure all Travel information is accurately and timeously communication with external and internal stakeholders.
Professional and diligent communication with Trustees, Service Providers and Staff members, ensuring all stakeholders are updated on relevant Boards and Committee information via email, Aide Memoire and telephonically

Minimum Requirements:

Legal Qualification
Secretariat qualification
2 years secretariat / legal admin experience

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