Secretary

SUMMARY:
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POSITION INFO:

Main purpose of the job:

• To operate the electronic switchboard to enable prompt professional link to required parties within the organization and to further man the reception to determine the respective visit
• Also provide office administration assistance
• To provide administrative support to the Executive for which they are responsible

Location:

• Bara Cardiology, Chris Hani Baragwanath New Nurses Home, Soweto - Johannesburg

Key performance areas:

• Rostering for teaching of Gemps 3 and Gemp 4
• Rostering of Fellows and Consultants (and call roster)
• Rostering for Journal club and Academic meetings
• General Office administration: Filing, Printing, Letter typing, etc
• Reporting of office issues to Bara Maintenance and External Contractors
• Answering of Phone
• Reporting IT Matters
• Procurement
• Registering for Research staff, GCP
• Supporting Research staff with Administration.
• Supporting HOD: CPD registration, managing and booking appointments/Diary
• Approvals of Shadowing students and Electives
• Liaise with Internal Medicine, Bara HR, WHC HR for matters relating to office administration, Doctors, Research Nurses Posts and HR Matters
• Liaise with Faculty Coordinator and HRD regarding supernumerary appointments
• Liaise with HOD and Secretary from Joburg Gen

Required minimum education and training:

• Grade 12
• Secretarial Certificate/Diploma
• Excellent organisational and administrative skills
• Ability to work independently and adapt fast
• Driver’s licence and able to drive manual vehicle

Required minimum work experience:

• 2 years working experience within an Office Management/Administrative role
• Secretarial experience with computer training

Desirable additional education, work experience and personal abilities:

• Ability to lead and work independently as well as be part of a multidisciplinary team
• A friendly, informal attitude with excellent people skills
• Ability to speak in local languages
• Ability to work well under pressure
• Ability to adapt to changing environment within the project needs

TO APPLY:

• Only if you do meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV.
• Please Apply Online and complete your registration on Ditto Hire (our application tracking system) to enable and protect you as a candidate to accept the new POPIA terms and conditions. This will then create your permanent profile with which you can apply for all jobs as advertised by AJ PERSONNEL. However, you may remove your profile from AJ PERSONNEL when you are no longer in the job market.
• Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position.
• The closing date for all applications: 30 September 2024.
• Note WHC, in accordance with their Employment Equity goals and plan, will give preference to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto.

Please note:

• AJ PERSONNEL is only responsible for the advertising of the advertisement on behalf of their client Wits Health Consortium.
• Wits Health Consortium will only respond to shortlisted candidates.
• Candidates who have not been contacted within two weeks of the closing date can consider their applications to be unsuccessful.
• AJ Personnel does not have any salary or other information regarding the position.