Senior Accounts Payable Clerk - East Rand, JHB

SUMMARY:
Senior Accounts Payable Clerk - East Rand, JHB

POSITION INFO:

The Senior Accounts Payable Clerk will be responsible for managing and processing outgoing
payments, ensuring accuracy and timeliness in financial transactions. This role involves
maintaining accurate records, resolving discrepancies, and providing excellent support to
vendors and internal departments. Reconciling sub-module to GL AP, reconciling supplier
balances, compliance with VAT, and spend reporting. The ideal candidate will have a strong
understanding of supplier life cycle from order to payment, excellent organisational and
communication skills and attention to detail.

Roles and Responsibilities
▪ Process accounts and outgoing payments in compliance with financial policies and
procedures.
▪ Perform day-to-day financial transactions, including verifying, classifying, and recording
accounts payable data.
▪ Prepare and process electronic transfers and payments.
▪ Reconcile the accounts payable ledger to ensure that all payments are accounted for and
properly posted.
▪ Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly
vendor statements.
▪ Facilitate payment of invoices due by following up with stores, other departments and
contacting vendors.
▪ Generate financial statements and reports detailing accounts payable status.
▪ Assist in month-end closing processes.
▪ Maintain accurate and up-to-date records of all financial transactions.
▪ Collaborate with other departments to ensure billing accuracy and resolve any issues.
▪ Verify that transactions are recorded in the correct day company, supplier ledger, and general
ledger.
▪ Supplier account maintenance on Syspro.
▪ Inter-company AP reconciliations.
▪ Prepare ad-hoc reports from Syspro data for monthly spend.
▪ Comply with the laws and regulations of the department and the company''s quality, safety,
environment and occupational health management regulations.
▪ Assist with supplier application forms.
▪ Assist external and internal auditors.
▪ Be a backup for Accounts Receivable.
▪ Load COD payments.
▪ Train and supervise the junior accounts payable clerk.
▪ Manage the accounts payable deadlines for all companies.
▪ Ensure all supplier agreements are signed and filed electronically.
▪ Ensure all invoices comply with VAT laws and regulations.
▪ Ensure all paperwork related to BBBEE related to procurement spend is saved and up to
date.
▪ Capture BBBEE spend on a monthly basis.
▪ Maintain tax schedules and Fixed Asset purchases schedules.
▪ Recognise and adhere to the company core values.

Qualifications and experience:

Qualifications and experience
▪ At least a 3-year tertiary qualification in Finance or Bookkeeping
▪ 10 years’ experience in a similar role.
▪ Syspro experience.
▪ Verbal and written communication skills.

Salary - Market related

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