Senior Salary Officer

SUMMARY:
ï‚· Timeous verification and processing of salary instructions in accordance with relevant policies an

POSITION INFO:

CORE PURPOSE OF JOB

The timeous processing of all salary related instructions onto the payroll system, to ensure that staff are
remunerated correctly in accordance with relevant policies and legislative requirements. To support by
providing input and advice to the Deputy Director - Payroll regarding process improvements and problem
solving.

KEY PERFORMANCE AREAS

Timeous verification and processing of salary instructions in accordance with relevant policies and
legislative requirements:
ï‚· To process Permanent appointments in line with University Policy and Conditions of Service.
ï‚· To process the termination of service for employees.
ï‚· To perform the retrospective correction of salaries (Rollbacks) ensuring the correct reporting on the ERP
system in line with policy and Conditions of Service
ï‚· To ensure the electronic short-term contract appointments are generated correctly onto the Payroll System
ï‚· To Generate monthly reports of the entire payroll and verify the accuracy of the data.
ï‚· Reconciliations of the relevant reports and payroll control accounts. In preparation for the timeous payment
to third parties, i.e. medical aid funds, pension/ provident funds etc.
ï‚· All queries need to be addressed in terms of the Payroll Department’s Service Level Agreement and
standards set.
ï‚· Proper Categorizing and storing of documents in line with current legislative requirements.
ï‚· Continuous review of and update of operational procedure documents
ï‚· Review and update of Payroll procedures.
ï‚· To provide strategic input during problem solving processes and assist in the development of new systems
and procedures
ï‚· Assistance and support to the Deputy Director, in terms of the distribution of workload to the rest of the
team and the management of the team during his absence

CORE COMPETENCIES

Ability to prioritize and remain focused under pressure

ï‚· Adherence to strict deadlines
ï‚· Attention to detail (Accuracy)
ï‚· Adaptability and change responsiveness.
ï‚· High level computer skills in Payroll ERP system
ï‚· Possess advanced level skills and practical experience in MS Word, MS Excel and PowerPoint;
ï‚· Good communicational skills at all levels of the organisation
ï‚· Has good inter-personal and conflict management skills;
ï‚· Management of information and saving and retrieval skills;
ï‚· In-depth Knowledge of ITS Payroll and Financial system

REQUIREMENTS

In order to be considered for appointment to this position, candidates must possess:
ï‚· National Diploma or Degree in Payroll or Financial Accounting
ï‚· A minimum of 5 Years experience within a Higher Education Payroll environment, of greater than 1000
employees
ï‚· Extensive technical knowledge and experience on the ITS Payroll system structure.

Nelson Mandela University reserves the right not to make an appointment. In considering candidates for appointment into the advertised posts, preference will be accorded to persons from a designated group in accordance with the approved Nelson Mandela University Employment Equity Plan. No applications will be accepted after the closing date Friday, 13 September 2024.

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