Senior Secretary

Recruiter:

MECS Africa

Job Ref:

JHB009476/LB

Date posted:

Thursday, May 19, 2022

Location:

Johannesburg, South Africa

Salary:

19000 Monthly

SUMMARY:
My client is looking for a temporary Senior Secretary to provide administrative support to the Senior Manager- Human Resources, on a three months contract.

JOB DESCRIPTION:

RESPONSIBILITIES:

Filing of correspondence on a daily basis.
Creating new files.
Compile and consolidate monthly, quarterly reports, as and when required.
Ensure that reports are submitted one week before the date of submission by Informing / reminding the relevant managers.
Replenish stationery as and when required.
Reconcile petty cash book on a weekly basis by ensuring that receipts are recorded accurately and effectively, as and when required.
Ensure that the monthly Cost Centre (CC) reports are obtained from Finance and submitted to Managers.
Ensure that petty cash float is kept at maximum level. Make national and international travel arrangements as and when required - including travel documentation, car hire, conference bookings, immunizations and foreign currency.
Coordinate office functions/meetings as and when required by the Senior Manager- Human Resources.
Book venues for meetings/presentations on a regular basis.
Arrange equipment’s [laptop, proxima etc] for meetings or presentations as and when required.
Book parking for visitors and the Senior Manager- Human Resources when attending meetings outside the office.
Schedule appointments and meetings - diarize these for the Senior Manager on a daily basis.
Answer incoming calls, take messages screen and channel the calls to the relevant personnel on a daily basis.
Attend to queries and complaints received from customers, councilors, public and internal staff where possible or divert calls to relevant officials.
Take minutes and type minutes within 72 hours of the meeting.
Maintain a level of confidentiality on all correspondence. Capture and process invoices on SAP, as and when required.
Obtain a monthly telephone summary from IT for the department.

QUALIFICATIONS AND EXPERIENCE:

Grade 12 (NQF 4).
6 months secretarial certificate (NQF 5).
2 years’ experience in secretarial environment.
Experience in Microsoft Office packages.

NB! This job is now closed. You can apply for other jobs by uploading your CV.

Similar jobs you might be interested in:

Senior Office Administrator and Secretary
Location: Pretoria
Salary: R300 000
Experience in the Building Industry or Construction?
5 days ago

Senior Legal Secretary
Location: Rosebank
Salary: R35 000
A high-end boutique law firm, specializing in corporate, business, and insolvency law is looking for a Litigation secretary that can deal with Dictations and Legal secretary duties
7 days ago

Admin/Executive Personal Assistant
Location: Centurion
Salary:
Main Job PurposeWe are seeking a highly organized, proactive, and detail-oriented Executive Personal Assistant to support the Executive Team members and oversee all administrative office activities. The role involves a wide range of responsibilities, including managing office supplies, budgeting, booking travel, handling communications, and providing daily support to ensure smooth office operation...
7 days ago

Corporate and Commercial Secretary
Location: Pretoria
Salary: R 20,000
A well-known Law Firm is looking for a senior Corporate and Commercial Legal secretary in Pretoria East to join there team Salary: R 20,000 - R 30,000 CTC
11 days ago

Conveyancing Secretary
Location: Pretoria
Salary:
A well-established Law Firm in Pretoria East is looking for a senior Conveyancing secretary to join their teamMarket - related depending on Experience
12 days ago

Legal Secretary
Location: Centurion
Salary:
senior Legal secretaryCenturionR15 000 negotiable on qualifications and experience
19 days ago

Executive Secretary
Location: Midrand
Salary:
54 days ago

Contracts and Land Manager
Location: Johannesburg
Salary: R1.0m
Contracts and Land Manager
63 days ago

Full Stack Senior Adobe Experience Manager (AEM) Developer
Location: Pretoria
Salary:
Our client, a leader in the financial services industry, is seeking a senior Full-Stack Adobe Experience Manager (AEM) Developer to join their Digital Content Management team. This pivotal role within their IT department and involves leading the design, development, and deployment of advanced AEM solutions. The successful candidate will collaborate with cross-functional teams to deliver high-quali...
Today

Senior Oracle Developer
Location: Johannesburg
Salary: 900 000 Annually
Collaborate with cross-functional teams to design and architect Oracle-based systems and high-performance solutions.CVS to be submitted directly to: teboho@eqplus.co.za
Today

Senior Secretary

Similar jobs you might be interested in:

Create a free job alert for Senior Secretary in Johannesburg

Jobseekers

Recruiter

General