Senior Supply Chain Practitioner: Contract Management And Administration Of Logis Payments

SUMMARY:
SENIOR SUPPLY CHAIN PRACTITIONER: CONTRACT MANAGEMENT AND ADMINISTRATION OF LOGIS PAYMENTS - 12 MONTHS CONTRACT

POSITION INFO:
JOB DESCRIPTION

• Receive Bid/ tender documents from Division Demand and Acquisition
• Notify the successful service provider by sending the approved appointment letter
• Prepare contract forms and issue to successful bidders
• Prepare service level agreement in conjunction with the client
• Implement standard operating procedures, SCM policy, and delegations of authority in contract management
• Ensure that both client and service provider sign contract forms and SLAs
• Oversee that the lease contract and awarded contract register are updated
• Compile circular regarding new treasury/ DPSA directives and inform officials of those directives
• Partake and ensure adherence to SCM prescripts during specification meetings
• Ensure that Auditors General’s recommendations are implemented as per the instruction
• Ensure the printing and registering of all invoices upon receipt
• Put a date stamp on the invoice
• Distribute to the officials responsible for payments
• Ensure the invoice tracking is done daily
• Perform the pre-authorization of payments
• Follow-up on outstanding invoices
• Ensure that what we have paid reconciles with the statements
• Provide service providers with payment stubs
• Provide reasons to management on invoices paid after 30 days and invoice more than 30 days and not paid
• Submit contract statistics to management on weekly basis
• Compile consolidated lease reports for the department
• Compile and update SLA status register
• Compile consolidated Financial reports for the department

• Applicants must be in possession of a Grade 12 (Matric Certificate) and Degree/ National Diploma in Purchasing Management/ Supply Chain Management (SCM)/ Public Administration (Management)/ Logistics Management / Business Management (Administration). A minimum of three (3) years of experience working in Contract Management and Payment management environment. 

• Supply Chain Framework Act
• Public Finance Management Act (PFMA)
• Treasury Regulations
• PPPFA and its associated regulations.