Store Admin Department Manager

SUMMARY:
STORE ADMIN DEPARTMENT MANAGER | CAPE TOWN NODE
R270,000.00 PER ANNUM
 
Our client – is part of leading Southern Hemisphere retail group, is looking for a Store Admin Department Manager to join their team.
 
MAIN PURPOSE:
 
To provide a specialised financial management and administration service by partnering and influencing store management to facilitate a risk free and profitable environment.
 
YOUR ‘DAY TOT DAY’
 
Manage and analyse costs

• Implement stores operating plan within budget parameters
• Drive profitability and productivity in line with set targets
• Manage store expense budgets through daily weekly and monthly processes
• Perform reconciliations to prevent financial loss
• Measure and analyse financial performance to influence decision-making
• Escalate exceptions on expense accounts and resolve where possible 

• Ensure that all relevant finance reports are printed, scrutinised, actioned and retained
• Manage all recon assist and diagnostic reports to ensure complete cash reconciliation
• Ensure cash control through timeous recording of cash transactions to minimise loss and provide accurate information delivery
• Coordinate and communicate incoming TDC's within specified timelines

• Manage Schedule for Service (S4S) processes and drive compliance in line with legislation
• Manage and control HR admin, records, retention and data integrity
• Ensure completion and submission of HR reports weekly and monthly
• Coordinate the ordering and issuing of name badges and capturing and controlling the allocation of uniform

• Provide input into the Stores operating plan
• Constantly seek opportunities and provide feedback to continuously improve and simplify policies, processes and procedures
• Identify risk through analysing and reporting to ensure audit compliance

• Communicate, train, implement and sustain relevant policies, processes and procedures within the store to deliver the required outcomes
• Ensure effective implementation through red flag processes - formulate action plans, implement and follow up
• Identify and manage all shrinkage hotspots within the store
• Ensure compliance to Consumer protection act

• Comply with the Occupational Health and Safety Act (OHASA) and legal requirements
• Ensure compliance to internal controls
• Assist with commercial and operational duties
• Communicate and train employees and contractors on store operational policies

• Manage contractors and service level agreements for the store
• Manage and implement loss and control measures
• Manage end-to-end logistic processes and the stock information management system to improve operational effectiveness
• Keep the Store Manager updated regarding the stores operational issues

• Develop, recruit, retain and lead a competent and motivated store team
• Conduct performance and development discussions (IPM process) with the administration team
• Inform Store Mgt on miscellaneous staff events eg long service awards etc
• Ensure consistent engagement with the team (eg Let's Talk and People Thursday)

• Business degree / diploma or NQF 5 level would be advantageous
• 3-5 years financial, admin, auditing experience at management level in a commercial environment
• High level understanding of Retail legislative framework (COIDA)
• Financial acumen
• Sound administrative skills

• Stress Tolerance
• Planning and Organising
• Detail Orientation
• Customer Service
• Decision Making
• Numeracy and Literacy
• Analytical Thinking
• People Management

• Be available and flexible to work different shifts across the store

POSITION INFO:
STORE ADMIN DEPARTMENT MANAGER | CAPE TOWN NODE
R270,000.00 PER ANNUM
 
Our client – is part of leading Southern Hemisphere retail group, is looking for a Store Admin Department Manager to join their team.
 
MAIN PURPOSE:
 
To provide a specialised financial management and administration service by partnering and influencing store management to facilitate a risk free and profitable environment.
 
YOUR ‘DAY TOT DAY’
 
Manage and analyse costs

• Implement stores operating plan within budget parameters
• Drive profitability and productivity in line with set targets
• Manage store expense budgets through daily weekly and monthly processes
• Perform reconciliations to prevent financial loss
• Measure and analyse financial performance to influence decision-making
• Escalate exceptions on expense accounts and resolve where possible

• Ensure that all relevant finance reports are printed, scrutinised, actioned and retained
• Manage all recon assist and diagnostic reports to ensure complete cash reconciliation
• Ensure cash control through timeous recording of cash transactions to minimise loss and provide accurate information delivery
• Coordinate and communicate incoming TDC's within specified timelines

• Manage Schedule for Service (S4S) processes and drive compliance in line with legislation
• Manage and control HR admin, records, retention and data integrity
• Ensure completion and submission of HR reports weekly and monthly
• Coordinate the ordering and issuing of name badges and capturing and controlling the allocation of uniform

• Provide input into the Stores operating plan
• Constantly seek opportunities and provide feedback to continuously improve and simplify policies, processes and procedures
• Identify risk through analysing and reporting to ensure audit compliance

• Communicate, train, implement and sustain relevant policies, processes and procedures within the store to deliver the required outcomes
• Ensure effective implementation through red flag processes - formulate action plans, implement and follow up
• Identify and manage all shrinkage hotspots within the store
• Ensure compliance to Consumer protection act

• Comply with the Occupational Health and Safety Act (OHASA) and legal requirements
• Ensure compliance to internal controls
• Assist with commercial and operational duties
• Communicate and train employees and contractors on store operational policies

• Manage contractors and service level agreements for the store
• Manage and implement loss and control measures
• Manage end-to-end logistic processes and the stock information management system to improve operational effectiveness
• Keep the Store Manager updated regarding the stores operational issues

• Develop, recruit, retain and lead a competent and motivated store team
• Conduct performance and development discussions (IPM process) with the administration team
• Inform Store Mgt on miscellaneous staff events eg long service awards etc
• Ensure consistent engagement with the team (eg Let's Talk and People Thursday)

• Business degree / diploma or NQF 5 level would be advantageous
• 3-5 years financial, admin, auditing experience at management level in a commercial environment
• High level understanding of Retail legislative framework (COIDA)
• Financial acumen
• Sound administrative skills

• Stress Tolerance
• Planning and Organising
• Detail Orientation
• Customer Service
• Decision Making
• Numeracy and Literacy
• Analytical Thinking
• People Management

• Be available and flexible to work different shifts across the store