Stores Administrator

We have position available at one of our clients based in Pretoria North for a Stores Administrator.

Requirements:

• Matric
• Drivers license and own transport (Essential)
• 1+ years experience within an Administrative role
• MS. Office experience
• Fluent in English 
• Energetic, committed, team player.
• Self-motivated and hard working.
• Due to the nature of the hotel industry must be available after hours and over weekends.
• Prepared to go through occupational assessments

Job Objectives:

• Responsible for printing and managing daily expected Deliveries.
• Responsible for receiving all invoice from supplier into the purchasing system (Wanama)
• Responsible for bringing any short deliveries and request for credits on invoice under the attention of the purchasing manager
• Responsible for Managing the IR Module (Internal Requestion) in the purchasing system (Wanama). This includes the daily printing & processing of all IRs for stores as well as comparing all requested stock and issued stock at the end of the business day.
• Responsible for charging all IRs in the purchasing system (Wanama) in accordance with what has been issued by the stores.
• Monitor vendors for quality, service through standard purchasing specifications.
• To Assist the Purchasing Manager to obtain competitive quotations for hotel requirements and ensure that the best product is sourced and purchased in conjunction with purchasing system supplier (Wanama)
• Ensures that all orders receiving dates are updated according to the suppliers promised delivery dates.
• Responsible for administrative functions of the Materials Department, and execution of other related duties.
• Spot checks storeroom requests if properly maintained, verifies quantity requested and issued, proper items received by signatories & ID availability.
• Assist to Ensures that the suppliers follow the rules relating to the hygiene of goods delivered.
• Ensure hygiene/health and safety standards in all storerooms.
• Keeps all records in a way that they can be checked at any time for information or audit purposes.
• Maintains all documents, files, and listings up-to-date and performs his duties in the most efficient manner.
• Assist with bi-monthly and monthly stock count process for all inventory items. This includes preparation for counts/printing of stock sheets/input of closing stock quantities and courting of certain areas.
• Willing to work a flexible schedule to accomplish all major responsibilities and tasks.