Employer Description
Our client, provides a last-mile delivery platform and app for On-Demand and Logistics clients. They are the only one of its kind in South Africa, which has grown rapidly in the supply chain industry. The CEO is a young and dynamic lady.
Job Description
We are looking for an energetic professional Office Manager who doesn’t mind wearing multiple hats. You would be responsible for organizing and coordinating administration duties and office procedures. You will be handling a wide range of administrative duties and executive support-related tasks. You must be able to work independently with little or no supervision and be well organized and flexible.
● Taking notes and minutes of meetings.
● Executing meeting outcomes and sharing information with relevant team members.
● Update stakeholders of project and meeting outcomes.
● Organising travel arrangements such as flights, car hire, Uber’s and accommodation and providing itineraries.
● Organising company events or conferences.
● Managing the office budget.
● Ordering of stationery, equipment, and furniture.
● Assisting CEO with email responses.
● Preparing presentations, emails, letters, and reports.
● Liaising with team members and clients.
● Client hospitality when they come to our offices.
● Implementing and Maintaining office procedures and policies.
● Arranging equipment and the onboarding of new team members.
● Maintaining the office condition and arranging repairs.
● Managing contract and price negotiations with office suppliers and vendors.
● Assist with team members’ queries regarding office management issues.
● Liaise with facility management such as cleaning and security.
● Ensuring all Covid regulations are followed in the office environment.
● Answering phone calls
● Liaising with accounts
Qualifications
- Matric
- Office management/Personal Assistant Qualifications
Skills
- Proven experience as an Office Manager, Front Office Manager or Administrative Assistant
- Knowledge of Office Administrator responsibilities, systems, and procedures
- Proficiency in MS Office
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills in a fast-paced environment
- A creative mind with an ability to suggest improvements
