Team Administrator

Recruiter:

Data Centrix

Job Ref:

JHB005762/Kono

Date posted:

Thursday, January 27, 2022

Location:

Durban, South Africa

SUMMARY:
Our client is recruiting for a Team Administrator. This is a long term contract position. Position based in Durban, KwaZulu Natal, remotely as well.

JOB DESCRIPTION:

Key Functions:

Maintain and manage the diary of the Hub Manager and Specialists, scheduling of appointments, arranging meetings, collecting visitors from reception and organizing refreshments.
Attend to general queries made to the Hub and answer and screens incoming calls.
Responsible for document flow in and out of the Hub.
Develop and maintain advanced record keeping (manual / electronic) and filling systems for the Hub.
Performs high level administrative and secretarial duties including typing, editing of reports and preparing presentations.
Compilation of confidential correspondence and general documentation.
Undertakes all administrative duties (i.e. filing, photocopying and minute taking).
Responsible for arranging of local and international travelling arrangements and the processing of claims.
Responsible for leave administration on behalf of the Hub officials (if applicable).
Undertake procurement administration for the Hub.
Assist in the coordination/preparation and alignment of performance scorecard/s, track and monitor implementation thereof.
Undertake project/programme management initiatives as directed by the relevant business heads and specialists.
Coordinate the preparation of the Hub budgets and monitors spend thereof together with the relevant financial controller.
Prepare and present reports concerning activities, expenses, budgets and other items affecting the unit.
Co-ordination and preparation of reports and submissions for the Hub.
Participate in meetings and interactions in order to ensure the recording of decisions and follow-up.
Coordinate Hub audits and review and monitoring activities.
Coordinate and assist in the preparation of submissions to Board, Business Review, Management Committees, Ad hoc Resolutions from specific committees (secretariat).
Any administration duties as assigned.

Key Measures:

Management of diaries and schedules.
Management of office administration (budget, procurement, presentations, etc.).
Efficient and accountable document flow.
Accurate record keeping.
Excellent arrangement of local and international trips.

Qualifications and experience:
Minimum Requirements

An administration/ secretarial diploma or an equivalent qualification is a requirement.
A minimum of 5 years administration and/or secretarial working experience.
Demonstrated project administration experience.
Demonstrated experience in working in a multi-disciplinary team.
Experience of coordinating project health checks and preparing project folder of audits.
Proficient with Microsoft Office (MS-Word, MS Excel (at an advanced level of proficiency), MS PowerPoint, MS Outlook).
A minimum typing speed of 55 wpm to 60 wpm are required.
Considerable knowledge of standard administration practices and procedures is a necessity for this position;
Excellent knowledge of protocol and etiquette;
An understanding of organizational processes and group dynamics

Desirable Requirements

Project Management Qualification

NB! This job is now closed. You can apply for other jobs by uploading your CV.

Similar jobs you might be interested in:

WAREHOUSE ADMINISTRATOR
Location: Kwazulu Natal
Salary: R150k - 200k per year
Monitor, update, and maintain the WMS database to ensure accuracy in stock levels, order fulfilment,
2 days ago

Administrator
Location: Durban
Salary: 10 000 Monthly
A well established company in Kloof, Durban is looking for an experienced Sales administrator to join their team!
16 days ago

Financial Advisor Administrator
Location: Durban
Salary: R240 000 Per Annum
Exciting Opportunity for a Financial Advisor administrator– Deliver Exceptional Service and Drive Client Success!
17 days ago

Branch Administrator
Location: Durban
Salary: 11 500
Durban. Established company offering premium kitchenware and appliances is looking for a Branch administrator to join their Durban based team. This position is ideal for an organized, diligent individual with strong administrative skills and a keen eye for detail. The successful candidate must be able to work effectively under pressure, meet deadlines, and communicate well both in writin...
18 days ago

Procurement Administrator (Raw Materials & Imports)
Location: Durban
Salary: 00
Our client in the chemical sector is looking for a Procurement administrator with experience in raw materials & import.Location: Pinetown
19 days ago

Tender Administrator/Buyer
Location: Durban
Salary:
19 days ago

HR Officer
Location: Durban
Salary:
22 days ago

Office Administrator / Reception
Location: Pinetown
Salary: 7000 Monthly
Westmead - Our client, a prominent manufacturer, is on the lookout for a Junior Office administrator / Receptionist to become a part of their rapidly expanding team.
26 days ago

Scheduling / Production Administrator
Location: Durban
Salary: Competitive salary – negotiable based on experience.
Scheduling / Production administrator - Durban North
27 days ago

Medical Bureau Supervisor
Location: Durban
Salary: 30000 Monthly
Are you eager to grow and join a highly specialised team in the area of medical debt management? Become part of an exciting service based solution driven on the back of cutting edge healthtech, artificial intelligence and debt management processes.
27 days ago

Team Administrator

Similar jobs you might be interested in:

Create a free job alert for Team Administrator in Durban

Jobseekers

Recruiter

General