Team Administrator

Recruiter:

Data Centrix

Job Ref:

JHB005762/Kono

Date posted:

Thursday, January 27, 2022

Location:

Durban, South Africa

SUMMARY:
Our client is recruiting for a Team Administrator. This is a long term contract position. Position based in Durban, KwaZulu Natal, remotely as well.

JOB DESCRIPTION:

Key Functions:

Maintain and manage the diary of the Hub Manager and Specialists, scheduling of appointments, arranging meetings, collecting visitors from reception and organizing refreshments.
Attend to general queries made to the Hub and answer and screens incoming calls.
Responsible for document flow in and out of the Hub.
Develop and maintain advanced record keeping (manual / electronic) and filling systems for the Hub.
Performs high level administrative and secretarial duties including typing, editing of reports and preparing presentations.
Compilation of confidential correspondence and general documentation.
Undertakes all administrative duties (i.e. filing, photocopying and minute taking).
Responsible for arranging of local and international travelling arrangements and the processing of claims.
Responsible for leave administration on behalf of the Hub officials (if applicable).
Undertake procurement administration for the Hub.
Assist in the coordination/preparation and alignment of performance scorecard/s, track and monitor implementation thereof.
Undertake project/programme management initiatives as directed by the relevant business heads and specialists.
Coordinate the preparation of the Hub budgets and monitors spend thereof together with the relevant financial controller.
Prepare and present reports concerning activities, expenses, budgets and other items affecting the unit.
Co-ordination and preparation of reports and submissions for the Hub.
Participate in meetings and interactions in order to ensure the recording of decisions and follow-up.
Coordinate Hub audits and review and monitoring activities.
Coordinate and assist in the preparation of submissions to Board, Business Review, Management Committees, Ad hoc Resolutions from specific committees (secretariat).
Any administration duties as assigned.

Key Measures:

Management of diaries and schedules.
Management of office administration (budget, procurement, presentations, etc.).
Efficient and accountable document flow.
Accurate record keeping.
Excellent arrangement of local and international trips.

Qualifications and experience:
Minimum Requirements

An administration/ secretarial diploma or an equivalent qualification is a requirement.
A minimum of 5 years administration and/or secretarial working experience.
Demonstrated project administration experience.
Demonstrated experience in working in a multi-disciplinary team.
Experience of coordinating project health checks and preparing project folder of audits.
Proficient with Microsoft Office (MS-Word, MS Excel (at an advanced level of proficiency), MS PowerPoint, MS Outlook).
A minimum typing speed of 55 wpm to 60 wpm are required.
Considerable knowledge of standard administration practices and procedures is a necessity for this position;
Excellent knowledge of protocol and etiquette;
An understanding of organizational processes and group dynamics

Desirable Requirements

Project Management Qualification

NB! This job is now closed. You can apply for other jobs by uploading your CV.

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